VPRS 9144 School Records

This series has been created to contain a variety of records created by Modewarre (Primary School No 396) (VA 3379) identified as permanent in Public Record Office Standard 2001/01 General Disposal Schedule for Schools Records.For various reasons, some of the permanent records identified in the Schedule may not have survived. The records actually transferred in this series were collected by the Education Department after the final closure of the school and as such are understood to be the only remaining records known to exist. Also, some schools were subject to periods of temporary closure. For further information about this school, please refer to the relevant entry in 'Vision and Realisation. A Centenary History of State Education in Victoria' (1973).ContentsThe following records were identified as permanent in the Disposal Schedule. The attached Consignment Details will show which of these records were located and transferred for this school.* Administration records - detailing the organisation of the school's operations, specifically:- files of official correspondence which relate to matters specific to the school as received from either the Education Department or elsewhere. Files documenting general instructions or circulars from the Department have been culled and destroyed.- a copy of the school newsletter- diaries of the school principal or head teacher- the school's investment register.* Pupil records - The master record of student attendance in primary schools is the register of pupils. It records the pupil's name; dates of birth and admission; name, address and occupation of parent or guardian; schools previously attended; grades admitted; summary attendance record for each year spent at the school and destination after finally leaving the school.Pupil detail is entered into this register from admission forms completed by parents prior to the admission or, in the case of transfers from other State schools, from transfer notes completed by the previous school. Some or all of these records have been retained if some or all of the pupil registers created by this school have not been located.Pupil reports may also be found in this series but only if the school created and retained copies.* Inspection records - comprising reports created by Departmental inspectors in the course of annual and supplementary visits. Inspections (and comments) are made regarding the condition of the school grounds, buildings, furniture and record keeping, school organisation, standard of instruction, time and discipline, teacher accommodation and audits of the sale of text books supplied by the Department. Reports were made by the inspector in the inspector's report book for the school. Since about 1980 these have been made in school review reports which were retained by the Department.* School committees' records documenting their organisation and operation. These include Mother's Club, Parents' Associations, Safety House Committees and other committees associated with the school community. Specific records for transfer are:- minute books- correspondence files, and- annual financial statements.* School Council records documenting its organisation and operation. School Councils date from 1983 and comprise the School Principal, and representatives of the teaching staff, parents and the wider community. School Councils were responsible for the determination of the general educational policy of the school within guidelines issued by the Minister. Councils were also responsible for a range of other matters including the condition of the school grounds and buildings (including the organisation of maintenance, improvement and cleaning), forming opinions about the school's conduct and management and other duties prescribed by regulations. Between 1910 - 1983 all of these responsibilities except for the determination of school policy resided with the School Committee. Specific records for transfer are:- minute books- correspondence files- annual financial statements, and- policy records.* Records created by the former School Committee and sub-committees of the Council may also be included.Contents: additional recordsThis series may also contain records additional to those identified in the disposal schedule. This will be due to either or both of the following factors:* Records were transferred prior to the issue of the schedule. In addition to the above records, the following records were usually retained:- attendance roll and examination register- teacher's absence register- teacher's time book- teacher's record of collections- corporal punishment register- accident registers, and- inward and outward transfer notes.* Records not included in the disposal schedule. These may include the following:- photographs, video tapes or films of pupils, teaching staff, school buildings and school activities/events- other school publications such as student/staff bulletins, yearbooks and teacher handbooks, and- records pertaining to unique events in the school's history such as openings, reunions, anniversaries or closures.

本系列旨在收录Modewarre学校（第396号小学，VA 3379）所生成的各类记录，这些记录依据《公共档案办公室标准2001/01：学校记录通用处置表》被认定为永久保存档案。

由于多种原因，处置表中列明的部分永久记录可能已不复存在。本系列中实际移交的记录是教育部门在该校最终关闭后收集的，据信是目前已知仅存的相关记录。此外，部分学校曾经历临时关闭阶段。如需了解该校更多信息，请查阅《愿景与实现：维多利亚州公立教育百年史》（1973年）中的相关条目。

### 内容
1. **行政记录（Administrative Records）**——详细记录学校运营的组织情况，具体包括：来自教育部门或其他机构、与该校特定事项相关的官方往来文件档案；学校通讯简报副本；校长或班主任日志；学校投资登记簿。处置表中提及的一般性指示或通知类档案已被筛选并销毁。

2. **学生记录（Pupil Records）**——学生出勤的主记录为学生登记簿，其中包含学生姓名、出生日期与入学日期、家长或监护人姓名及住址、此前就读学校、入学年级、在校期间各学年出勤摘要记录及离校后的去向。学生详细信息由家长在入学前填写的入学表格录入，若学生来自其他公立学校，则由原校填写的转学通知录入。若该校生成的学生登记簿未被全部或部分找到，则相关的入学表格或转学通知会被部分或全部留存。本系列中也可能包含学生报告，但仅限该校生成并留存副本的情况。

3. **检查记录（Inspection Records）**——包含教育部门督察员在年度及补充访校过程中生成的报告。检查内容（及相关意见）涉及校园环境、建筑、设施与档案管理状况、学校组织架构、教学标准、时间安排与纪律、教师住宿条件，以及教育部门供应教材的销售审计情况。督察员的报告最初记录在该校的督察报告册中；约自1980年起，报告改为学校评审报告形式，由教育部门留存。

4. **学校委员会记录（School Committees' Records）**——记录其组织与运营情况，包括母亲俱乐部、家长协会、安全屋委员会及其他与学校社区相关的委员会。需移交的具体记录包括：会议记录簿、往来文件档案、年度财务报表。

5. **学校理事会记录（School Council Records）**——记录其组织与运营情况。学校理事会成立于1983年，成员包括校长、教师代表、家长代表及社区代表。理事会负责在部长发布的指导方针范围内确定学校的总体教育政策，同时承担多项其他职责，如校园环境与建筑状况（包括维护、改进及清洁的组织工作）、对学校管理与运营提出意见，以及法规规定的其他职责。1910年至1983年间，除学校政策制定外，上述所有职责均由学校委员会承担。需移交的具体记录包括：会议记录簿、往来文件档案、年度财务报表、政策记录。此外，前学校委员会及理事会下属委员会生成的记录也可能包含在本系列中。

### 补充内容
本系列还可能包含处置表未列明的额外记录，原因如下（或两者兼具）：
- **处置表发布前已移交的记录**：除上述记录外，通常留存的记录包括：出勤册与考试登记簿、教师缺勤登记簿、教师工时簿、教师收款记录、体罚登记簿、事故登记簿、转入及转出通知。
- **未纳入处置表的记录**：可能包括以下类型：学生、教职工、校舍及学校活动的照片、录像带或影片；其他学校出版物（如学生/教职工通讯、年鉴、教师手册）；与学校历史上独特事件相关的记录（如校舍启用、校友聚会、周年纪念或学校关闭）。