VPRS 16278 Council Minutes

Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No.184) and with subsequent legislation relating to local government including the Local Government Act 1958 (No.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes.These acts have required that for each meeting of council, minutes of all proceedings are recorded together with the names of all councillors present and all who vote for and against motions. The master set of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning.The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that separate committee minutes be kept and introduced the requirement that committees' reports to council be included in the council minutes. In some cases, the minutes of committees are recorded in the council minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes.

议会会议记录依据《1863年市政机构法案》（27 Vic., No.184）及后续与地方政府相关的立法（包括《1958年地方政府法案》（No.6299））制定。1863年之前存在的许多地方政府机构均以会议记录形式保存其会议档案。

这些法案要求，对于议会的每次会议，需记录所有议事过程的会议纪要，同时附上所有出席议员的姓名以及所有对动议投赞成票和反对票的人员名单。主会议记录集还需在下次议会会议确认后，由会议市长或主席签署。

会议记录涉及议会负责的广泛活动，包括建筑、社区服务、差饷征收、物业估值及城市规划。

大多数维多利亚州议会采用委员会制度。《1903年地方政府法案》（No.1893）取消了单独保存委员会会议记录的要求，并引入了将委员会提交议会的报告纳入议会会议记录的规定。在某些情况下，委员会会议记录会被记入议会会议记录簿，作为委员会报告的替代或补充。若委员会会议记录以单独卷册保存，则构成独立于议会会议记录的系列档案。