VPRS 14710 Committee Minutes

This series may contain the minutes of a single committee or a number of committees.The committee system is employed by most Victorian councils. A committee may be appointed by a council for any purpose which it is felt would be better regulated and managed by such committee. A committee may be either a standing committee or an occasional committee. Standing committees (in areas such as finance, public works, health, etc.) are appointed to oversee specific matters on an ongoing basis. Such committees submit reports to the council regularly and these are included in the Council Minutes. Occasional committees are appointed for shorter terms to manage such things are arrangements for ceremonial occasions. Membership of committees is made up of some or all of the councillors of the municipality.The Municipal Institutions Act 1863 (No. 184) introduced provisions that required councils to appoint committees and specified that committee minutes should be kept and signed by the chairman at the following meeting. The Local Government Act 1874 (No. 506) included the requirement that committees report to council. (No prohibition existed against councils operating with committees prior to these acts.) The Local Government Act 1903 (No. 1893) removed the requirement that minutes be kept and added the requirement that committees' reports to council be included in the council minutes. Subsequent legislation including the Local Government Act 1958 (No. 6299) has continued these requirements.The minutes generally record the names of councillors who attended the meeting, details of agenda items and decisions made. Once the minutes have been confirmed as correct at the following committee meeting, they are signed or certified by the mayor or chairman of the meeting.

本系列可能包含单个委员会或多个委员会的会议记录。委员会制度为大多数维多利亚州市政议会所采用。议会可因任何其认为由委员会监管和管理更为适宜的目的设立委员会。委员会分为常设委员会和临时委员会两类。常设委员会（涉及财政、公共工程、卫生等领域）旨在持续监督特定事务。此类委员会定期向议会提交报告，且报告将纳入议会会议记录。临时委员会任期较短，负责诸如仪式活动安排等事务。委员会成员由该市镇的部分或全部议员组成。《1863年市政机构法案》（第184号）引入相关条款，要求议会设立委员会，并规定委员会会议记录需留存且由主席在下次会议上签署。《1874年地方政府法案》（第506号）纳入了委员会需向议会汇报的要求。（在这些法案出台前，并无禁止议会设立委员会的规定。）《1903年地方政府法案》（第1893号）取消了留存会议记录的要求，并新增委员会向议会提交的报告需纳入议会会议记录的规定。包括《1958年地方政府法案》（第6299号）在内的后续立法延续了这些要求。会议记录通常包含出席会议的议员姓名、议程项目详情及所做决策。会议记录在下次委员会会议上经确认无误后，由市长或会议主席签署或认证。