VPRS 12753 Council Minutes

Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No.184) and with subsequent legislation relating to local government including the Local Government Act 1958 (No.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes.These Acts have required that for each meeting of council, minutes of all proceedings are recorded together with the names of all councillors present and all who vote for and against motions. The master set of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning.The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that separate committee minutes be kept and introduced the requirement that committees' reports to council be included in the council minutes. In some cases, the minutes of committees are recorded in the council minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes.The draft minutes for the period September 1976 to February 1987 have been transferred to the PROV because the agency was unable to locate the official minutes. See VPRS 12754/R1.

议会会议记录依据1863年《市政机构法案》（27 Vic.，No.184）第145条及后续涉及地方政府的立法（含1958年《地方政府法案》（No.6299））制定。1863年之前存在的许多地方政府机构已以会议记录形式留存其会议档案。

这些法案要求，对于每次议会会议，需记录所有议程的会议纪要，同时载明出席的全体议员姓名及所有对动议投赞成票与反对票的人员名单。会议记录正本还需在下次议会会议确认后，由会议市长或主席签署。

会议记录涉及议会负责的广泛活动，包括建筑、社区服务、差饷征收、物业估值及城市规划。

维多利亚州多数议会采用委员会制。1903年《地方政府法案》（No.1893）取消了单独保存委员会会议记录的要求，并新增委员会向议会提交的报告需纳入议会会议记录的规定。在部分情况下，委员会会议记录会记入议会会议记录簿，或替代委员会报告，或作为其补充。若委员会会议记录以单独卷册保存，则构成独立于议会会议记录的系列档案。

1976年9月至1987年2月期间的会议记录草稿已移交至PROV，因该机构无法找到正式会议记录。详见VPRS 12754/R1。