VPRS 14991 School Records

This series has been created to contain a variety of records created by Collingwood Technical Primary School No. 7100 (VA 4745) identified as permanent in Public Record Office Standard 2001/01 General Disposal Schedule for Schools Records.For various reasons, some of the permanent records identified in the Schedule may not have survived. The records actually transferred in this series were collected by the Education Department after the final closure of the school and as such are understood to be the only remaining records known to exist. Also, some schools were subject to periods of temporary closure. For further information about this school, please refer to the relevant entry in Vision and Realisation. A Centenary History of State Education in Victoria (1973).ContentsThe following records were identified as permanent in the Disposal Schedule. The attached Consignment Details will show which of these records were located and transferred for this school.* Administration records - detailing the organisation of the school's operations, specifically:- files of official correspondence which relate to matters specific to the school as received from either the Education Department or elsewhere. Files documenting general instructions or circulars from the Department have been culled and destroyed.- a copy of the school newsletter- diaries of the school principal or head teacher- the school's investment register.* Pupil records - The master record of student attendance in primary schools is the register of pupils. It records the pupil's name; dates of birth and admission; name, address and occupation of parent or guardian; schools previously attended; grades admitted; summary attendance record for each year spent at the school and destination after finally leaving the school.Pupil detail is entered into this register from admission forms completed by parents prior to the admission or, in the case of transfers from other State schools, from transfer notes completed by the previous school. Some or all of these records have been retained if some or all of the pupil registers created by this school have not been located.Pupil reports may also be found in this series but only if the school created and retained copies.* Inspection records - comprising reports created by Departmental inspectors in the course of annual and supplementary visits. Inspections (and comments) are made regarding the condition of the school grounds, buildings, furniture and record keeping, school organisation, standard of instruction, time and discipline, teacher accommodation and audits of the sale of text books supplied by the Department. Reports were made by the inspector in the inspector's report book for the school. Since about 1980 these have been made in school review reports which were retained by the Department.* School committees' records documenting their organisation and operation. These include Mother's Club, Parents' Associations, Safety House Committees and other committees associated with the school community. Specific records for transfer are:- minute books- correspondence files, and- annual financial statements.* School Council records documenting its organisation and operation. School Councils date from 1983 and comprise the School Principal, and representatives of the teaching staff, parents and the wider community. School Councils were responsible for the determination of the general educational policy of the school within guidelines issued by the Minister. Councils were also responsible for a range of other matters including the condition of the school grounds and buildings (including the organisation of maintenance, improvement and cleaning), forming opinions about the school's conduct and management and other duties prescribed by regulations. Between 1910 - 1983 all of these responsibilities except for the determination of school policy resided with the School Committee. Specific records for transfer are:- minute books- correspondence files- annual financial statements, and- policy records.* Records created by the former School Committee and sub-committees of the Council may also be included.Contents: additional recordsThis series may also contain records additional to those identified in the disposal schedule. This will be due to either or both of the following factors:* Records were transferred to PRO or Education Department custody prior to the issue of the schedule. In addition to the above records, the following records were usually retained:- attendance roll and examination register- teacher's absence register- teacher's time book- teacher's record of collections- corporal punishment register- accident registers, and- inward and outward transfer notes.* Records not included in the disposal schedule. These may include the following:- photographs, video tapes or films of pupils, teaching staff, school buildings and school activities/events- other school publications such as student/staff bulletins, yearbooks and teacher handbooks, and- records pertaining to unique events in the school's history such as openings, reunions, anniversaries or closures.In some instances the series may include an Education Department (VA 714) file titled "Closed School File". This file documents the disposal of school assets (e.g., buildings, land), the revocation of school reserves and/or other activities associated with the closure of a school by the Department.

本系列旨在收纳科林伍德技术小学（档案编号VA4745）所生成、且依据2001/01版《公立学校档案通用处置表》（公共档案办公室标准）被认定为永久保存的各类档案。由于多种原因，该处置表中列明的部分永久档案可能已遗失。本系列中实际移交的档案系学校最终关闭后由教育部收集所得，据信是目前已知仅存的档案。此外，部分学校曾经历临时关闭阶段。如需了解该校更多信息，请查阅《愿景与实现：维多利亚州公立教育百年史》（1973年版）中的相关条目。

### 内容
以下档案为处置表中认定的永久档案，随附的移交详情将显示该校已定位并移交的具体档案：

#### 行政档案
详细记录学校运营组织情况，具体包括：
- 与该校相关的官方往来函件档案（接收自教育部或其他机构）；记录教育部通用指令或通知的档案已被筛选销毁。
- 学校通讯简报副本
- 校长或教务主任日记
- 学校投资登记簿

#### 学生档案
小学学生出勤的主记录为学生登记簿，内容包括学生姓名、出生日期与入学日期、家长或监护人姓名/住址/职业、曾就读学校、录取年级、在校各学年出勤摘要及离校后的去向。学生信息源自入学前家长填写的申请表，或（若从其他公立学校转学）前校填写的转学通知单。若该校生成的学生登记簿部分或全部未找到，则保留部分或全部此类档案。本系列中也可能包含学生报告，但仅限学校曾生成并留存副本的情况。

#### 检查档案
包含教育部督察在年度及补充访问期间生成的报告。检查内容（及评语）涉及校园、建筑、家具与档案管理状况、学校组织、教学标准、时间与纪律、教师住宿，以及教育部供应教材销售情况的审计。督察会在该校的督察报告册中记录报告；约自1980年起，此类报告改以学校评审报告形式呈现，并由教育部留存。

#### 学校委员会档案
记录其组织与运营情况，包括母亲俱乐部、家长协会、安全屋委员会及其他与学校社区相关的委员会。需移交的具体档案包括：
- 会议记录簿
- 往来函件档案
- 年度财务报表

#### 学校理事会档案
记录其组织与运营情况。学校理事会始于1983年，成员包括校长、教职员工代表、家长代表及更广泛社区代表。理事会负责在部长发布的指导方针范围内确定学校总体教育政策，还负责一系列其他事务：校园与建筑状况（包括维护、改善及清洁的组织）、对学校运营与管理提出意见，以及法规规定的其他职责。1910年至1983年间，除学校政策制定外，所有上述职责均由学校委员会承担。需移交的具体档案包括：
- 会议记录簿
- 往来函件档案
- 年度财务报表
- 政策档案

#### 其他相关档案
前学校委员会及理事会下属委员会生成的档案也可能包含在内。

### 补充内容
本系列还可能包含处置表未列明的额外档案，原因可能为以下一项或两项：

#### 处置表发布前移交的档案
档案在处置表发布前已移交至公共档案办公室（PRO）或教育部保管。除上述档案外，通常还保留以下档案：
- 出勤名册与考试登记簿
- 教师缺勤登记簿
- 教师工时簿
- 教师收款记录
- 体罚登记簿
- 事故登记簿
- 转入转出通知单

#### 处置表未涵盖的档案
可能包括：
- 学生、教职员工、校舍及学校活动的照片、录像带或影片
- 其他学校出版物（如学生/员工简报、年鉴、教师手册）
- 与学校历史上独特事件相关的档案（如开学、校友会、周年纪念或关闭）

部分情况下，本系列可能包含教育部（档案编号VA714）的“已关闭学校档案”，该档案记录学校资产（如建筑、土地）的处置、学校储备的撤销，以及教育部与学校关闭相关的其他活动。