VPRS 4932 Inspector's Report Book

This series has been created to contain a variety of records created by Beaumaris Primary School No. 3899 (VA 4430) identified as permanent in Public Record Office Standard 88/2 General Disposal Schedule for Schools Records.For various reasons, some of the permanent records identified in the Schedule may not have survived. The records actually transferred in this series were collected by the Education Department after the final closure of the school and as such are understood to be the only remaining records known to exist. Also, some schools were subject to periods of temporary closure. For further information about this school, please refer to the relevant entry in Vision and Realisation. A Centenary History of State Education in Victoria (1973).ContentsThe following records were identified as permanent in the Disposal Schedule. The attached records description list will identify which of these records were located and transferred for this school.Administration records - detailing the organisation of the school's operations, specifically;files of official correspondence which relate to matters specific to the school as received from either the Education Department or elsewhere. Files documenting general instructions or circulars from the Department have been culled and destroyed.a copy of the school newsletterdiaries of the school principal or head teacherthe school's investment register.Pupil records - The master record of student attendance in primary schools is the register of pupils. It records the pupil's name, dates of birth and admission, name, address and occupation of parent or guardian, schools previously attended, grades admitted, summary attendance record for each year spent at the school and destination after finally leaving the school.Pupil detail is entered into this register from admission forms completed by parents prior to the admission or, in the case of transfers from other State schools, from transfer notes completed by the previous school. Some or all of these records have been retained if some or all of the pupil registers created by this school have not been located.Pupil reports may also be found in this series but only if the school created and retained copies.Inspection records - comprising reports created by Departmental inspectors in the course of annual and supplementary visits. Inspections (and comments) are made regarding the condition of the school grounds, buildings, furniture and record keeping, school organisation, standard of instruction, time and discipline, teacher accommodation and audits of the sale of text books supplied by the Department. Reports were made by the inspector in the inspectors report book for the school. Since about 1980 these have been made in school review reports which were retained by the Department.School committees records documenting their organisation and operation. These include Mother's Club, Parent's Associations, Safety House Committees and other committees associated with the school community. Specific records for transfer are:minute bookscorrespondence files, andannual financial statements.School Council records documenting its organisation and operation. School Councils date from 1983 and comprise the School Principal, and representatives of the teaching staff, parents and the wider community. Councils are responsible for the determination of the general educational policy of the school within guidelines issued by the Minister. Councils are also responsible for a range of other matters including the condition of the school grounds and buildings (including the organisation of maintenance, improvement and cleaning work), forming opinions about the school's conduct and management and other duties prescribed by regulations. Between 1910 - 1983 all of these responsibilities except for the determination of school policy resided with the School Committee. Specific records for transfer are:minute bookscorrespondence filesannual financial statements, andpolicy records.Records created by the former School Committee and sub-committees of the Council may also be included.Contents: additional recordsThis series may also contain records additional to those identified in the disposal schedule. This will be due to either or both of the following factors:records were transferred to PRO or Education Department custody prior to the issue of the schedule. In addition to the above records, the following records were usually retained;attendance roll and examination registerteacher's absence registerteacher's time bookteacher's record of collectionscorporal punishment registeraccident registers, andinward and outward transfer notes.records not included in the disposal schedule. These may include the following records;photographs, videos or films of pupils, teaching staff, school buildings and school activities/eventsother school publications such as student/staff bulletins, yearbooks and teacher handbooks, andrecords pertaining to unique events in the school's history such as openings, reunions, anniversaries or closures.In some instances the series may include an Education Department (VA 714) file titled "Closed School File". This file documents the disposal of school assets (eg buildings, land), the revocation of school reserves and/or other activities associated with the closure of a school by the Department.

本系列旨在收纳博马里斯第3899号小学（VA 4430）所生成、且被《公立档案办公室标准88/2：学校档案通用处置表》（Public Record Office Standard 88/2 General Disposal Schedule for Schools Records）认定为永久保存的各类档案。

由于多种原因，该处置表中列明的部分永久档案可能已无存。本系列中实际移交的档案是在学校最终关闭后由教育部收集所得，据信是目前已知仅存的档案。此外，部分学校曾经历临时关闭期。如需了解该校更多信息，请查阅《愿景与实现：维多利亚州公立教育百年史》（Vision and Realisation. A Centenary History of State Education in Victoria，1973）中的相关条目。

### 内容
行政档案——详细记录学校运营的组织情况，具体包括：来自教育部或其他机构、与该校特定事务相关的官方往来函件档案；（注：记录教育部一般性指示或通知的档案已被筛选销毁）；学校通讯简报副本；校长或教务主任日记；学校投资登记簿。

学生档案——小学学生出勤的主记录为学生登记簿。该登记簿记录学生姓名、出生日期与入学日期、家长或监护人姓名、住址及职业、曾就读学校、入学年级、在校各学年出勤摘要记录以及最终离校后的去向。学生详情由家长在入学前填写的入学表格录入，若为其他公立学校转学学生，则由原校填写的转学通知录入。若该校生成的部分或全部学生登记簿未能找到，则部分或全部上述记录将被留存。本系列中也可能包含学生报告，但仅限学校曾生成并留存副本的情况。

检查档案——包含教育部督学在年度及补充访问过程中生成的报告。检查内容（及评语）涉及校园场地、建筑、设施与档案管理状况、学校组织架构、教学标准、作息与纪律、教师住宿条件，以及教育部供应教材销售情况的审计。此类报告由督学记录于该校的督学报告册中；约自1980年起，报告改以学校评审报告形式呈现，并由教育部留存。

学校委员会档案——记录各委员会的组织与运作情况，包括母亲俱乐部、家长协会、安全屋委员会及其他与学校社区相关的委员会。需移交的具体档案包括：会议纪要册、往来函件档案及年度财务报表。

学校理事会档案——记录理事会的组织与运作情况。学校理事会自1983年起设立，成员包括校长、教职工代表、家长代表及更广泛社区代表。理事会负责在部长颁布的指导方针范围内制定学校总体教育政策，同时还负责一系列其他事务，包括校园场地与建筑状况（含维护、修缮及清洁工作的组织）、对学校运营与管理发表意见，以及法规规定的其他职责。1910年至1983年间，除学校政策制定外，所有上述职责均由学校委员会承担。需移交的具体档案包括：会议纪要册、往来函件档案、年度财务报表及政策档案。前学校委员会及理事会下属委员会生成的档案也可能包含在内。

### 内容：补充档案
本系列还可能包含处置表中未列明的补充档案，原因可能为以下一项或两项：
1. 档案在处置表发布前已移交至公立档案办公室（PRO）或教育部保管。除上述档案外，通常留存的档案包括：出勤册与考试登记簿、教师缺勤登记簿、教师考勤册、教师收款记录、体罚登记簿、事故登记簿及校内外转学通知；
2. 档案未被纳入处置表。此类档案可能包括：学生、教职工、校舍及学校活动的照片、视频或影片；其他学校出版物（如师生简报、年鉴及教师手册）；以及与学校历史上特殊事件相关的档案（如建校、校友聚会、周年纪念或关闭等）。

在部分情况下，本系列可能包含教育部（VA 714）题为"Closed School File"的文件。该文件记录学校资产（如建筑、土地）的处置、学校储备用地的撤销，以及/或教育部与学校关闭相关的其他活动。