VPRS 6499 School Records

This series has been created to contain a variety of records created by Wedderburn Junction Primary School No. 3351 (VA 4487) identified as permanent in Public Record Office Standard 88/2 General Disposal Schedule for Schools Records.For various reasons, some of the permanent records identified in the Schedule may not have survived. The records actually transferred in this series were collected by the Education Department after the final closure of the school and as such are understood to be the only remaining records known to exist. Also, some schools were subject to periods of temporary closure. For further information about this school, please refer to the relevant entry in Vision and Realisation. A Centenary History of State Education in Victoria (1973).ContentsThe following records were identified as permanent in the Disposal Schedule. The attached records description list will identify which of these records were located and transferred for this school.Administration records - detailing the organisation of the school's operations, specifically;files of official correspondence which relate to matters specific to the school as received from either the Education Department or elsewhere. Files documenting general instructions or circulars from the Department have been culled and destroyed.a copy of the school newsletterdiaries of the school principal or head teacherthe school's investment register.Pupil records - The master record of student attendance in primary schools is the register of pupils. It records the pupil's name, dates of birth and admission, name, address and occupation of parent or guardian, schools previously attended, grades admitted, summary attendance record for each year spent at the school and destination after finally leaving the school.Pupil detail is entered into this register from admission forms completed by parents prior to the admission or, in the case of transfers from other State schools, from transfer notes completed by the previous school. Some or all of these records have been retained if some or all of the pupil registers created by this school have not been located.Pupil reports may also be found in this series but only if the school created and retained copies.Inspection records - comprising reports created by Departmental inspectors in the course of annual and supplementary visits. Inspections (and comments) are made regarding the condition of the school grounds, buildings, furniture and record keeping, school organisation, standard of instruction, time and discipline, teacher accommodation and audits of the sale of text books supplied by the Department. Reports were made by the inspector in the inspectors report book for the school. Since about 1980 these have been made in school review reports which were retained by the Department.School committees records documenting their organisation and operation. These include Mother's Club, Parent's Associations, Safety House Committees and other committees associated with the school community. Specific records for transfer are:minute bookscorrespondence files, andannual financial statements.School Council records documenting its organisation and operation. School Councils date from 1983 and comprise the School Principal, and representatives of the teaching staff, parents and the wider community. Councils are responsible for the determination of the general educational policy of the school within guidelines issued by the Minister. Councils are also responsible for a range of other matters including the condition of the school grounds and buildings (including the organisation of maintenance, improvement and cleaning work), forming opinions about the school's conduct and management and other duties prescribed by regulations. Between 1910 - 1983 all of these responsibilities except for the determination of school policy resided with the School Committee. Specific records for transfer are:minute bookscorrespondence filesannual financial statements, andpolicy records.Records created by the former School Committee and sub-committees of the Council may also be included.Contents: additional recordsThis series may also contain records additional to those identified in the disposal schedule. This will be due to either or both of the following factors:records were transferred to PRO or Education Department custody prior to the issue of the schedule. In addition to the above records, the following records were usually retained;attendance roll and examination registerteacher's absence registerteacher's time bookteacher's record of collectionscorporal punishment registeraccident registers, andinward and outward transfer notes.records not included in the disposal schedule. These may include the following records;photographs, videos or films of pupils, teaching staff, school buildings and school activities/eventsother school publications such as student/staff bulletins, yearbooks and teacher handbooks, andrecords pertaining to unique events in the school's history such as openings, reunions, anniversaries or closures.In some instances the series may include an Education Department (VA 714) file titled "Closed School File". This file documents the disposal of school assets (eg buildings, land), the revocation of school reserves and/or other activities associated with the closure of a school by the Department.

本系列旨在收纳韦德伯恩 junction 小学（编号3351，VA 4487）所创建的各类档案，这些档案已被公共档案馆标准88/2《学校档案通用处置时间表》认定为永久档案。由于多种原因，该时间表中列明的部分永久档案可能未能留存。本系列中实际移交的档案由教育部在学校最终关闭后收集，因此被认为是目前已知仅存的档案。此外，部分学校曾经历临时关闭期。如需了解该校更多信息，请查阅《愿景与实现：维多利亚州公立教育百年史（1973）》中的相关条目。

内容
以下档案已被处置时间表认定为永久档案。随附的档案描述清单将列明该校已定位并移交的档案类型：

行政档案——详细记录学校运营组织情况，具体包括：
- 与该校相关的官方往来函件（接收自教育部或其他机构）；
- 教育部发布的通用指令或通知（已筛选销毁）；
- 学校通讯简报副本；
- 校长或班主任日记；
- 学校投资登记簿。

学生档案——小学学生出勤总记录为学生登记簿，内容涵盖学生姓名、出生日期、入学日期、家长/监护人姓名、住址及职业、此前就读学校、入学年级、在校期间各年度出勤摘要记录及离校后的去向。学生详情信息来源于家长在入学前填写的入学申请表，或（如为其他公立学校转学）来源于原学校填写的转学证明。若该校创建的学生登记簿未能全部或部分定位，则留存相应的替代档案。本系列中可能包含学生报告，但仅限学校曾创建并留存副本的情况。

检查档案——包含教育部检查员在年度及补充访问过程中生成的报告。检查内容（及相关意见）涉及校园场地、建筑、设施与档案管理状况、学校组织架构、教学标准、时间安排与纪律、教师住宿条件及教育部供应教材的销售审计。检查员报告原记录于该校的检查员报告册中；1980年前后起，此类报告改为学校评审报告，并由教育部留存。

学校委员会档案——记录委员会组织与运营情况，包括母亲俱乐部、家长协会、安全屋委员会及其他与学校社区相关的委员会。需移交的具体档案包括：
- 会议记录册；
- 往来函件档案；
- 年度财务报表。

学校理事会档案——记录理事会组织与运营情况。学校理事会始于1983年，由校长、教职员工代表、家长及更广泛社区代表组成，负责在部长发布的指导方针范围内确定学校总体教育政策，同时承担校园场地与建筑状况（含维护、改善及清洁工作的组织）、对学校运营与管理发表意见及法规规定的其他职责。1910-1983年间，除学校政策制定外，上述所有职责均由学校委员会承担。需移交的具体档案包括：
- 会议记录册；
- 往来函件档案；
- 年度财务报表；
- 政策档案。

本系列亦可能包含原学校委员会及理事会下属委员会创建的档案。

内容补充：其他档案
本系列可能包含处置时间表未列明的额外档案，原因如下述一项或两项因素：
1. 档案在时间表发布前已移交至公共档案馆（PRO）或教育部保管。除上述档案外，通常留存的档案还包括：
- 出勤名册与考试登记簿；
- 教师缺勤登记簿；
- 教师考勤簿；
- 教师收款记录；
- 体罚登记簿；
- 事故登记簿；
- 转入与转出证明。
2. 档案未被纳入处置时间表，可能包括：
- 学生、教职员工、校舍及学校活动/事件的照片、视频或影片；
- 其他学校出版物（如学生/教职工简报、年鉴及教师手册）；
- 学校历史中独特事件相关档案（如启用、校友聚会、周年纪念或关闭）。

部分情况下，本系列可能包含教育部（VA 714）题为《关闭学校档案》的文件，该文件记录了学校资产（如建筑、土地）的处置、学校储备用地的撤销及/或教育部与学校关闭相关的其他活动。