VPRS 13612 Register of Deeds, Yarrawonga

Under the Land Acts and the Mines Act, formal documents relating to Crown grants, leases and licenses needed to be forwarded, in an accountable fashion, from the main office of the Department of Crown Lands and Survey or the Mines Department in Melbourne to individuals throughout Victoria. For this task, as for the collection of payments such as rents, the services of local Receivers of Revenue and Paymasters were used. Often the local Clerk of Courts performed this function. In larger places such as Bendigo, Sub-Treasury Offices might be used.Originally the Registers of Deeds were maintained by the Receiver and Paymaster, Colonial Treasury. Once Deeds of Grant were signed by the Governor, they were conveyed to the Colonial Secretary and then to the Treasurer for delivery upon payment of the established fees. The Receiver and Paymaster was responsible for entering the relevant particulars in the registers, issuing the deeds to the owners or their accredited representative after the payment of fees and obtaining signatures on the registers in acknowledgment of the receipt of deeds. When Sub-Treasuries were established in non-metropolitan areas, the Receiver and Paymaster, Colonial Treasury was able to send deeds for local residents to the local Receiver and Paymaster for delivery. Later, deeds went directly to local Receipt and Pay OfficesThe Register of Deeds was used by the Receiver and Paymaster to record the documents handled and their transmission to the owner. For the Department of Crown Lands and Survey (VA 538), once licenses for the occupation of Crown Lands were approved by the Board of Land and Works (VA 774) or leases and Crown grants approved by the Governor-in Council details were forwarded to the Deeds Branch within the Department for the preparation and execution of documentation. Many, if not most, related to matters in areas away from Melbourne.The deeds were forwarded, with a covering circular and after advertisement in the Government Gazette, to the local Receiver and Paymaster for transmission to the licensee or lessee or grantee. The Receiver, once the deed was delivered was to return the circular to the Department notifying it of that delivery. The intended recipient was informed by a standard letter or card that the deed was available for collection from a specific official at a nominated place. In the original list of Land Districts and parishes, a Receiver of Revenue was nominated for each parish in the Land District. Some locations could be nominated for parishes in a number of Land Districts. Yarrawonga was a Receipt and Pay Office for the Benalla Land District.Details given in the Register of Deeds are the number of the deed, the allotment and section of the land, the town or parish, the extent of the land, the name of the person receiving the deed, the date of the deed, the dates of its receipt and issue and a signature of acknowledgment of its receipt by the owner. Registers may also have filed in them correspondence from recipients requesting and giving authority for deed to be forwarded to solicitors or banks or to be handed to someone other than the person named on them.Other documents dealt with in the same register included Certificates of Naturalization, Licenses for the occupation of Unused Roads and Water Frontages (administered by VA 669 Department of Public Works) and Eucalyptus Licenses. Further details regarding Unused Roads and Water Frontages may be found in such series as VPRS 10542 Rent Rolls Unused Roads and Water Frontages and VPRS 4683 Regional Rent Rolls, Unused Roads and Water Frontages.VPRS 13612 / P1 was previously registered as Unit 210 of VPRS 406 / P Register of Deeds.

根据《土地法案》与《矿业法案》，涉及皇家授予、租赁及许可证的正式文件需以可追溯的方式，从位于墨尔本的皇家土地与测量部或矿业部总部转交至维多利亚州各地的个人。此项任务（以及租金等款项的收取）均借助地方税收接收官与出纳的服务完成；地方法院书记员常承担此职能，而本迪戈等较大地区则可能使用副国库办公室。

契据登记册最初由殖民财政部的税收接收官与出纳负责维护。授予契据经总督签署后，先转交至殖民秘书，再交由财政部长，待既定费用缴纳后予以交付。税收接收官与出纳需负责在登记册中录入相关详情，于费用缴纳后向所有者或其授权代表发放契据，并获取所有者在登记册上的签收签名。非都会区设立副国库后，殖民财政部的税收接收官与出纳可将本地居民的契据发送至地方税收接收官与出纳处交付；后期，契据则直接送达地方收支办公室。

契据登记册供税收接收官与出纳记录所处理的文件及其向所有者的转交情况。对于皇家土地与测量部（VA 538）而言，一旦土地与工程委员会（VA 774）批准了皇家土地占用许可证，或总督会同行政局批准了租赁及皇家授予，相关详情便会转交至该部内部的契据处，以进行文件制备与签署。此类文件即便非全部，亦有多数涉及墨尔本以外地区的事务。

契据经《政府公报》公告后，随附函通知一并转交至地方税收接收官与出纳，再由其转交至持证人、承租人或受让人。接收官在交付契据后，需将该通知函返还至部门，以告知交付完成。目标收件人会通过标准信函或卡片获知：契据可向指定地点的特定官员领取。在最初的土地区与教区列表中，每个土地区内的教区均指定了一名税收接收官；部分地点可为多个土地区内的教区提供服务，例如亚拉旺加便是贝纳拉土地区的收支办公室。

契据登记册中记录的详情包括：契据编号、土地的分配与区段、城镇或教区、土地面积、契据接收人姓名、契据日期、接收与发放日期，以及所有者的签收签名。登记册中还可能归档有收件人的函件，内容涉及请求将契据转交至律师或银行，或授权将其交予契据上所列姓名以外的人员。

同一登记册中处理的其他文件包括入籍证书、未使用道路与滨水区占用许可证（由VA 669公共工程部管理）及桉树许可证。关于未使用道路与滨水区的更多详情，可查阅VPRS 10542《未使用道路与滨水区租金册》及VPRS 4683《区域租金册：未使用道路与滨水区》等系列文件。

VPRS 13612/P1此前曾登记为VPRS 406/P《契据登记册》的第210单元。