VPRS 16722 Council Minute Books

Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No.184) and with subsequent legislation relating to local government including the Local Government Act 1958 (No.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes.These acts have required that for each meeting of council, minutes of all proceedings are recorded together with the names of all councillors present and all who vote for and against motions. The master set of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning.The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that separate committee minutes be kept and introduced the requirement that committees' reports to council be included in the council minutes. In some cases, the minutes of committees are recorded in the council minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes.

议会会议记录依据《1863年市政机构法案》（第27号维多利亚法案，第184号）及后续地方政府相关立法（含《1958年地方政府法案》第6299号）制定。1863年之前存在的诸多地方政府机构已以会议记录形式留存其会议档案。这些法案要求，每次议会会议需记录全部议事过程的纪要，同时载明所有出席议员姓名及所有对议案投赞成或反对票的人员名单。会议记录正本需在下次议会会议确认后，由市长或会议主席签署。纪要涵盖议会负责的广泛事务，包括建筑、社区服务、差饷征收、物业估值与城市规划。大多数维多利亚州议会采用委员会制度。《1903年地方政府法案》（第1893号）取消了保留单独委员会会议记录的要求，同时规定需将委员会提交议会的报告纳入议会纪要。部分情况下，委员会会议记录会被载入议会纪要册，或替代委员会报告，或作为补充。若委员会会议记录以单独卷册留存，则构成独立于议会纪要的系列档案。