VPRS 17277 Committee Minutes

Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No. 184) and with subsequent legislation relating to local government including the Local Government Act 1958 (No.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes.These acts have required that for each meeting of council, minutes of all proceedings are recorded together with the names of all councillors present and all who vote for and against motions. The master set of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning.The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that committees' reports to council be included in the council minutes. In some cases, the minutes of committees are recorded in the council minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes.

议会会议纪要（minutes）系依据《1863年市政机构法案》（27 Vic., No. 184）第145条，以及后续涉及地方政府的相关立法（包括《1958年地方政府法案》No.6299）制定。1863年之前便已存在的诸多地方政府机构，均以会议纪要的形式留存其议事记录。上述法案均要求，每次议会会议的所有议事事项均需记录为会议纪要，并载明全体出席议员的姓名，以及所有对动议投赞成票与反对票的议员姓名。经下一次议会会议确认后的会议纪要正本，须由本次会议的市长或主席签署。会议纪要涵盖议会负责的各项履职事务，包括城建工程、社区服务、市政税征收、物业估值及城镇规划等。维多利亚州的多数议会均采用委员会制度，《1903年地方政府法案》（No.1893）废除了"委员会向议会提交的报告需纳入议会会议纪要"的要求。在部分情形下，委员会会议纪要会被记入议会会议纪要簿中，既可替代委员会报告，也可作为委员会报告的补充内容。若委员会会议纪要单独成册，则其将独立于议会会议纪要，自成一个档案系列。