VPRS 16077 Council Minutes (Records Not Transferred)

Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No.184) and with subsequent legislation relating to local government including the Local Government Act 1958 (No.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes.These acts have required that for each meeting of council, minutes of all proceedings are recorded together with the names of all councillors present and all who vote for and against motions. The master set of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning.The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that separate committee minutes be kept and introduced the requirement that committees' reports to council be included in the council minutes. In some cases, the minutes of committees are recorded in the council minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes.

本市政会议记录依据《1863年市政机构法案》（27 Vic., No.184）第145条及后续相关地方政府立法（包括《1958年地方政府法案》（No.6299））编制。早在1863年便已存在的诸多地方政府机构，即已采用会议记录的形式留存议事档案。前述法案明确要求，每次市政会议的全部议事流程均需完整记录，同时留存全体出席议员的姓名，以及对各项动议投赞成票与反对票的人员名单。经下一次市政会议审议确认后的正本会议记录，还需由会议主席或市长签署。本记录涵盖市政委员会负责的各类政务活动，包括城建、社区服务、市政税费收缴、资产评估与城镇规划等领域。维多利亚州多数市政委员会均采用委员会议事制度。《1903年地方政府法案》（No.1893）废除了单独留存委员会会议记录的强制要求，新增规定委员会向市政委员会提交的工作报告需纳入市政会议记录。部分场景下，委员会会议记录可直接录入市政委员会会议记录本，既可替代委员会报告，亦可作为报告的补充内容。若委员会会议记录单独成册，则其将构成独立于市政委员会会议记录的档案序列。