VPRS 10440 Committee Minutes

This series may contain the minutes of a single committee or a number of committees.The committee system is employed by most Victorian councils. A committee may be appointed by a council for any purpose which it is felt would be better regulated and managed by such committee. A committee may be either a standing committee or an occasional committee. Standing committees (in areas such as finance, public works, health, etc.) are appointed to oversee specific matters on an ongoing basis. Such committees submit reports to the council regularly and these are included in the Council Minutes. Occasional committees are appointed for shorter terms to manage such things as arrangements for ceremonial occasions. Membership of committees is made up of some or all of the councillors of the municipality.The Municipal Institutions Act 1863 (No.184) introduced provisions that required councils to appoint committees and specified that committee minutes should be kept and signed by the chairman at the following meeting. The Local Government Act 1874 (No.506) included the requirement that committees report to council. (No prohibition existed against councils operating with committees prior to these acts.) The Local Government Act 1903 (No.1893) removed the requirement that minutes be kept and added the requirement that committees reports to council be included in the council minutes. Subsequent legislation including the Local Government Act 1958 (No.6299) has continued these requirements.The minutes generally record the names of councillors who attended the meeting, details of agenda items and decisions made. Once the minutes have been confirmed as correct at the following committee meeting, they are signed or certified by the mayor or chairman of the meeting.

本系列档案可涵盖单个委员会或多个委员会的会议记录。澳大利亚维多利亚州的多数市政委员会均采用委员会制度。市政委员会可因各类事务设立委员会，此类事务交由委员会统筹监管与执行更为适宜。委员会可分为常务委员会与临时委员会两类。常务委员会（如负责财务、公共工程、卫生等领域的委员会）系为持续监管特定事务而设立，此类委员会需定期向市政委员会提交工作报告，相关报告将收录于市政委员会会议记录之中。临时委员会则为短期设立，负责处理仪式活动筹备等事务。委员会成员由该自治市的部分或全体市政议员组成。1863年《市政机构法案》（第184号）新增条款，要求市政委员会设立委员会，并明确规定委员会会议记录需由主席在后续会议上签署归档。1874年《地方政府法案》（第506号）则新增委员会需向市政委员会提交工作报告的要求。（在上述法案出台前，并无法律禁止市政委员会以委员会制度开展运作）1903年《地方政府法案》（第1893号）取消了留存委员会会议记录的强制要求，但新增规定：委员会提交的工作报告需收录于市政委员会会议记录之中。后续包括1958年《地方政府法案》（第6299号）在内的立法，均延续了上述相关规定。会议记录通常会记录参会市政议员姓名、议程事项详情以及会议决议内容。待委员会在后续会议上确认会议记录无误后，由会议主持人或市长签署并认证。