VPRS 14084 School Records

This series has been created to contain a variety of records created by Restdown Primary School No. 3990 (VA 4653) identified as permanent in Public Record Office Standard 2001/01 General Disposal Schedule for Schools Records.For various reasons, some of the permanent records identified in the Schedule may not have survived. The records actually transferred in this series were collected by the Education Department after the final closure of the school and as such are understood to be the only remaining records known to exist. Also, some schools were subject to periods of temporary closure. For further information about this school, please refer to the relevant entry in Vision and Realisation. A Centenary History of State Education in Victoria (1973).ContentsThe following records were identified as permanent in the Disposal Schedule. The attached Consignment Details will show which of these records were located and transferred for this school.* Administration records - detailing the organisation of the school's operations, specifically:- files of official correspondence which relate to matters specific to the school as received from either the Education Department or elsewhere. Files documenting general instructions or circulars from the Department have been culled and destroyed.- a copy of the school newsletter- diaries of the school principal or head teacher- the school's investment register.* Pupil records - The master record of student attendance in primary schools is the register of pupils. It records the pupil's name; dates of birth and admission; name, address and occupation of parent or guardian; schools previously attended; grades admitted; summary attendance record for each year spent at the school and destination after finally leaving the school.Pupil detail is entered into this register from admission forms completed by parents prior to the admission or, in the case of transfers from other State schools, from transfer notes completed by the previous school. Some or all of these records have been retained if some or all of the pupil registers created by this school have not been located.Pupil reports may also be found in this series but only if the school created and retained copies.* Inspection records - comprising reports created by Departmental inspectors in the course of annual and supplementary visits. Inspections (and comments) are made regarding the condition of the school grounds, buildings, furniture and record keeping, school organisation, standard of instruction, time and discipline, teacher accommodation and audits of the sale of text books supplied by the Department. Reports were made by the inspector in the inspector's report book for the school. Since about 1980 these have been made in school review reports which were retained by the Department.* School committees' records documenting their organisation and operation. These include Mother's Club, Parents' Associations, Safety House Committees and other committees associated with the school community. Specific records for transfer are:- minute books- correspondence files, and- annual financial statements.* School Council records documenting its organisation and operation. School Councils date from 1983 and comprise the School Principal, and representatives of the teaching staff, parents and the wider community. School Councils were responsible for the determination of the general educational policy of the school within guidelines issued by the Minister. Councils were also responsible for a range of other matters including the condition of the school grounds and buildings (including the organisation of maintenance, improvement and cleaning), forming opinions about the school's conduct and management and other duties prescribed by regulations. Between 1910 - 1983 all of these responsibilities except for the determination of school policy resided with the School Committee. Specific records for transfer are:- minute books- correspondence files- annual financial statements, and- policy records.* Records created by the former School Committee and sub-committees of the Council may also be included.Contents: additional recordsThis series may also contain records additional to those identified in the disposal schedule. This will be due to either or both of the following factors:* Records were transferred to PRO or Education Department custody prior to the issue of the schedule. In addition to the above records, the following records were usually retained:- attendance roll and examination register- teacher's absence register- teacher's time book- teacher's record of collections- corporal punishment register- accident registers, and- inward and outward transfer notes.* Records not included in the disposal schedule. These may include the following:- photographs, video tapes or films of pupils, teaching staff, school buildings and school activities/events- other school publications such as student/staff bulletins, yearbooks and teacher handbooks, and- records pertaining to unique events in the school's history such as openings, reunions, anniversaries or closures.In some instances the series may include an Education Department (VA 714) file titled "Closed School File". This file documents the disposal of school assets (e.g., buildings, land), the revocation of school reserves and/or other activities associated with the closure of a school by the Department.

本数据集收录由第3990公立小学（Restdown Primary School No.3990，VA 4653）生成的各类档案，所有档案均符合《2001/01号公立学校档案通用处置规程（Public Record Office Standard 2001/01 General Disposal Schedule for Schools Records）》中认定的永久保存范畴。受各类因素影响，本规程中认定的部分永久档案可能已佚失。本系列实际移交的档案，均为该校最终停办后由教育部收集留存的，据目前所知为仅存的现存档案。此外，部分学校曾经历临时关停。如需了解该校更多信息，请参阅《愿景与实现（Vision and Realisation）》及《维多利亚州公立教育百年史（1973）（A Centenary History of State Education in Victoria (1973)）》中的相关条目。

档案内容
本处置规程中认定为永久保存的档案如下，随附的移交明细将列明本校已寻获并移交的具体档案条目：
1. **行政档案**：涵盖学校运营管理相关事务，具体包括：
- 来自教育部或其他机构的校内专项官方往来函件；教育部发布的通用指令或通告类文件已被筛选销毁。
- 学校校刊副本
- 校长或首席教师的工作日志
- 学校投资登记簿
2. **学生档案**：小学学生考勤总登记簿为核心学生档案，记录内容包括学生姓名、出生日期与入学日期、父母/监护人的姓名、住址与职业、既往就读学校、入学年级、就读期间各学年考勤汇总记录，以及最终离校后的去向。
该登记簿的信息来源于入学前家长填写的入学登记表，或来自其他州立学校转学而来的转学通知单。若本校生成的部分或全部学生考勤登记簿未被寻获，则留存对应的部分或全部学生档案。本系列中或可找到学生成绩单，但仅当该校生成并留存副本的情况下方可获取。
3. **视导档案**：包含教育部视导员在年度视导与补充视导过程中生成的报告。视导内容涵盖校园场地、校舍、家具与档案管理状况、学校组织架构、教学水准、作息与纪律、教师住宿情况，以及教育部配发教材的销售审计情况。视导员会在校方专属视导报告簿中填写报告；自1980年左右起，相关报告改为以学校评审报告形式呈现，由教育部留存。
4. **学校委员会档案**：记录委员会的组织与运作情况，涵盖母亲俱乐部、家长协会、安全之家委员会及其他与学校社区相关的委员会。需移交的具体档案包括：
- 会议记录本
- 往来函件档案
- 年度财务报表
5. **学校理事会档案**：记录理事会的组织与运作情况。学校理事会设立于1983年，成员包括校长、教职员工代表、家长代表及社会各界代表。理事会需在教育部部长发布的指导框架内，确定学校的总体教育政策，同时负责诸多其他事务，包括校园场地与校舍维护（含维修、翻新与清洁的组织工作）、对学校办学与管理的评议，以及法规规定的其他职责。1910年至1983年间，除学校政策制定外的上述职责均由学校委员会承担。需移交的具体档案包括：
- 会议记录本
- 往来函件档案
- 年度财务报表
- 政策文件档案
6. 此外，本系列或包含原学校委员会及理事会下设小组委员会生成的档案。

附加档案内容
本系列或包含处置规程未列明的额外档案，原因主要有以下两类或其中之一：
1. **早于规程发布前移交的档案**：除上述档案外，通常还会留存以下档案：
- 考勤登记簿与考试登记册
- 教师缺勤登记簿
- 教师考勤簿
- 教师收款记录
- 体罚登记册
- 事故登记册
- 内外转学通知单
2. **未纳入处置规程的档案**：此类档案可能包括：
- 学生、教职工、校舍及学校活动/事件的照片、录像带或胶片
- 其他学校出版物，如学生/教职工简报、年鉴与教师手册
- 与学校历史特殊事件相关的档案，如建校仪式、校友重聚活动、周年纪念或学校关停相关记录

在部分情况下，本系列或包含编号为VA 714的教育部档案，题为"Closed School File"（关停学校档案）。该档案记录了学校资产（如校舍、土地）的处置、学校储备用地的撤销，以及教育部在学校关停过程中开展的其他相关活动。