VPRS 11450 Committee Minutes

This series may contain the minutes of a single committee or a number of committees.The committee system is employed by most Victorian councils. A committee may be appointed by a council for any purpose which it is felt would be better regulated and managed by such committee. A committee may be either a standing committee or an occasional committee. Standing committees (in areas such as finance, public works, health, etc.) are appointed to oversee specific matters on an ongoing basis. Such committees submit reports to the council regularly and these are included in the Council Minutes. Occasional committees are appointed for shorter terms to manage such things as arrangements for ceremonial occasions. Membership of committees is made up of some or all of the councillors of the municipality.The Municipal Institutions Act 1863 (No.184) introduced provisions that required councils to appoint committees and specified that committee minutes should be kept and signed by the chairman at the following meeting. The Local Government Act 1874 (No.506) included the requirement that committees report to council. (No prohibition existed against councils operating with committees prior to these acts.) The Local Government Act 1903 (No.1893) removed the requirement that minutes be kept and added the requirement that committees reports to council be included in the council minutes. Subsequent legislation including the Local Government Act 1958 (No.6299) has continued these requirements.The minutes generally record the names of councillors who attended the meeting, details of agenda items and decisions made. Once the minutes have been confirmed as correct at the following committee meeting, they are signed or certified by the mayor or chairman of the meeting.

本系列数据集可涵盖单个委员会或多个委员会的会议记录。维多利亚州绝大多数市政议会均采用委员会制度。议会可出于交由委员会规范管理更为妥当的各类事务，任命专项委员会。委员会分为常设委员会与临时委员会两类。常设委员会（涵盖财政、公共工程、卫生等领域）经任命设立，负责长期监督特定事务，需定期向议会提交报告，此类报告将被纳入议会会议记录。临时委员会任期较短，主要负责筹备仪式活动等专项事务。委员会成员由所辖自治市的部分或全体市议员组成。1863年《市政机构法案》（第184号）新增条款，要求市政议会必须设立委员会，并明确委员会会议记录需经主席在后续会议上签字留存。1874年《地方政府法案》（第506号）新增要求，规定委员会需向市政议会提交工作报告；在此两项法案出台前，并无禁止市政议会设立委员会的相关规定。1903年《地方政府法案》（第1893号）取消了留存委员会会议记录的强制要求，但新增“委员会提交的工作报告需纳入市政议会会议记录”的条款。包括1958年《地方政府法案》（第6299号）在内的后续立法，均延续了上述相关规定。委员会会议记录通常会记录出席会议的市议员姓名、议事日程详情及会议所做决议。会议记录经后续委员会会议确认无误后，需由本次会议的市长或委员会主席签字认证。