NRS-15792 | Minute books [Yass Municipal and Shire Council]

This series contains minutes of the general and special meetings of the Yass Municipal and Shire Council. The Minutes were created at least monthly and recorded chronologically. The general meetings record inward and outward correspondence received by the Council, motions put to the Council, report of committees and other relevant items of business. The minutes document the variety of activities for which the Council was responsible including financial management, enforcement of regulations, assessment and collection of rates, valuation of properties, building and maintenance of council property, community services and town planning. Loose correspondence is located within the first, second, and fifth volume in this series. This correspondence appears to relate to items in the minutes. The correspondence located in the front of Volume 1 dates from 1904.Special Meetings were called to record a specific issue. Reports were generally also tabled at these meetings relating to the subject. These minute books were initially created under s.102 and s.107 of the Municipalities Act 1867 (31 Vic. Act No.12), and subsequent legislation. These sections specified that the council meet once a month for a general meeting, and required that the minutes of the proceedings be taken and maintained by the council clerk.Custody History This series was in the custody of Mitchell Library from 1965 until December 2001 when it was transferred to State Records NSW under section 29 of the State Records Act, 1998.

本系列档案收录亚斯市政与郡议会（Yass Municipal and Shire Council）常规会议与特别会议的会议纪要。该系列纪要至少每月编制一次，并按时间顺序归档。常规会议纪要涵盖议会收发的往来函件、提交议会的动议、各委员会报告及其他相关议事事项。本纪要记载了议会负责的各类政务范畴，涵盖财务管理、法规执行、税率评估与征收、物业估值、议会物业的建设与维护、社区服务及城镇规划。本系列第1、第2及第5卷中夹有零散往来函件，此类函件似乎与纪要中的相关事项存在关联。第1卷卷首所附的函件可追溯至1904年。特别会议为记录特定议题而召开，通常还会在会上提交与该议题相关的专项报告。本系列会议纪要簿最初依据1867年《市政法案》（Municipalities Act 1867, 31 Vic. Act No.12）第102条、第107条及后续相关立法编制。上述条款明确规定议会需每月召开一次常规会议，并要求议会书记员负责记录并保管会议议事纪要。保管沿革：本系列档案自1965年起由米切尔图书馆（Mitchell Library）保管，直至2001年12月，依据1998年《州档案法案》（State Records Act, 1998）第29条，该档案被移交至新南威尔士州档案处（State Records NSW）。