VPRS 14096 School Records

This series has been created to contain a variety of records created by Wareek Primary School No. 1419 (VA 4665) identified as permanent in Public Record Office Standard 2001/01 General Disposal Schedule for Schools Records.For various reasons, some of the permanent records identified in the Schedule may not have survived. The records actually transferred in this series were collected by the Education Department after the final closure of the school and as such are understood to be the only remaining records known to exist. Also, some schools were subject to periods of temporary closure. For further information about this school, please refer to the relevant entry in Vision and Realisation. A Centenary History of State Education in Victoria (1973).ContentsThe following records were identified as permanent in the Disposal Schedule. The attached Consignment Details will show which of these records were located and transferred for this school.* Administration records - detailing the organisation of the school's operations, specifically:- files of official correspondence which relate to matters specific to the school as received from either the Education Department or elsewhere. Files documenting general instructions or circulars from the Department have been culled and destroyed.- a copy of the school newsletter- diaries of the school principal or head teacher- the school's investment register.* Pupil records - The master record of student attendance in primary schools is the register of pupils. It records the pupil's name; dates of birth and admission; name, address and occupation of parent or guardian; schools previously attended; grades admitted; summary attendance record for each year spent at the school and destination after finally leaving the school.Pupil detail is entered into this register from admission forms completed by parents prior to the admission or, in the case of transfers from other State schools, from transfer notes completed by the previous school. Some or all of these records have been retained if some or all of the pupil registers created by this school have not been located.Pupil reports may also be found in this series but only if the school created and retained copies.* Inspection records - comprising reports created by Departmental inspectors in the course of annual and supplementary visits. Inspections (and comments) are made regarding the condition of the school grounds, buildings, furniture and record keeping, school organisation, standard of instruction, time and discipline, teacher accommodation and audits of the sale of text books supplied by the Department. Reports were made by the inspector in the inspector's report book for the school. Since about 1980 these have been made in school review reports which were retained by the Department.* School committees' records documenting their organisation and operation. These include Mother's Club, Parents' Associations, Safety House Committees and other committees associated with the school community. Specific records for transfer are:- minute books- correspondence files, and- annual financial statements.* School Council records documenting its organisation and operation. School Councils date from 1983 and comprise the School Principal, and representatives of the teaching staff, parents and the wider community. School Councils were responsible for the determination of the general educational policy of the school within guidelines issued by the Minister. Councils were also responsible for a range of other matters including the condition of the school grounds and buildings (including the organisation of maintenance, improvement and cleaning), forming opinions about the school's conduct and management and other duties prescribed by regulations. Between 1910 - 1983 all of these responsibilities except for the determination of school policy resided with the School Committee. Specific records for transfer are:- minute books- correspondence files- annual financial statements, and- policy records.* Records created by the former School Committee and sub-committees of the Council may also be included.Contents: additional recordsThis series may also contain records additional to those identified in the disposal schedule. This will be due to either or both of the following factors:* Records were transferred to PRO or Education Department custody prior to the issue of the schedule. In addition to the above records, the following records were usually retained:- attendance roll and examination register- teacher's absence register- teacher's time book- teacher's record of collections- corporal punishment register- accident registers, and- inward and outward transfer notes.* Records not included in the disposal schedule. These may include the following:- photographs, video tapes or films of pupils, teaching staff, school buildings and school activities/events- other school publications such as student/staff bulletins, yearbooks and teacher handbooks, and- records pertaining to unique events in the school's history such as openings, reunions, anniversaries or closures.In some instances the series may include an Education Department (VA 714) file titled "Closed School File". This file documents the disposal of school assets (e.g., buildings, land), the revocation of school reserves and/or other activities associated with the closure of a school by the Department.

本数据集系列旨在收录由Wareek第1419公立小学（Wareek Primary School No. 1419，VA 4665）产生的各类档案，此类档案依据《公共档案馆标准2001/01 学校档案通用处置计划表》被认定为永久保存档案。由于多种原因，计划表中列明的部分永久档案可能已佚失。本系列实际入藏的档案，是该校最终停办后由教育部征集所得，据信为目前已知仅存的该校留存档案。此外，部分学校曾经历阶段性临时停办。如需了解该校更多信息，请参阅《愿景与实现：维多利亚州公立教育百年史（1973）》中的相关条目。

### 档案内容
本处置计划表中被认定为永久保存的档案如下，随附的移交明细将列明本批次实际征集并移交的档案条目：
1. **行政档案**：涵盖学校运营管理相关事务，具体包括：
- 来自教育部或其他渠道的、与该校专属事务相关的官方往来函件档案；教育部发布的通用指令或通告类文件已被筛选销毁。
- 学校校报副本
- 校长或教务主任的工作日志
- 学校投资登记簿
2. **学生档案**：小学学生出勤总登记簿为学生核心档案，该登记簿记录内容包括：学生姓名、出生日期与入学日期、父母/监护人的姓名、住址与职业、此前就读学校、入学年级、在校各年度出勤汇总记录，以及最终离校后的去向。
学生信息由入学前家长填写的入学登记表录入；若为从本州其他学校转学而来，则依据原学校出具的转学通知单录入。若该校生成的部分或全部学生出勤登记簿未被寻获，则留存对应的部分或全部学生档案。本系列中亦可找到学生成绩报告单，但仅当该校生成并留存了相关副本时方可收录。
3. **督导检查档案**：包含教育部督导员在年度及补充访校过程中出具的检查报告。督导检查及评语涵盖以下范畴：校园场地、校舍、家具与档案管理状况，学校组织架构、教学水准、作息与纪律情况，教师住宿安排，以及教育部配发教科书的销售审计情况。此前督导员会在学校专属督导报告簿中撰写报告，自1980年左右起，相关报告改为以学校评审报告形式出具，并由教育部留存。
4. **学校委员会档案**：记录委员会的组织与运营情况，涵盖母亲俱乐部、家长协会、安全之家委员会及其他与学校社区相关的委员会。需移交的具体档案包括：
- 会议记录本
- 往来函件档案
- 年度财务报表
5. **学校理事会档案**：记录理事会的组织与运营情况。维多利亚州学校理事会自1983年起设立，成员包括校长、教职工代表、家长代表及社会各界代表。学校理事会需依据教育部部长发布的指导方针，确定学校的总体教育政策，同时承担多项其他职责，包括校园场地与校舍维护、修缮、清洁的组织工作，对学校办学与管理的评估，以及法规规定的其他职责。1910年至1983年间，除学校政策制定外的上述职责均由学校委员会承担。需移交的具体档案包括：
- 会议记录本
- 往来函件档案
- 年度财务报表
- 政策档案
6. 原学校委员会及理事会附属委员会产生的档案亦可纳入本系列。

### 附加档案内容
本系列中亦可包含处置计划表未列明的额外档案，原因如下述一项或两项因素：
1. **档案在处置计划表发布前已移交至公共档案馆或教育部保管**：除上述档案外，通常还会留存以下档案：
- 出勤登记簿与考试登记簿
- 教师缺勤登记簿
- 教师考勤簿
- 教师收款记录簿
- 体罚登记簿
- 事故登记簿
- 内外转学通知单
2. **未纳入处置计划表的档案**：此类档案可能包括：
- 学生、教职工、校舍及学校活动/事件相关的照片、录像带或胶片
- 其他学校出版物，如学生/教职工公报、年鉴与教师手册
- 与学校历史上独特事件相关的档案，如建校、校庆、同学会或停办相关记录

在部分案例中，本系列可包含编号为VA 714的教育部“停办学校档案（Closed School File）”文件，该文件记录了学校资产（如校舍、土地）处置、学校储备地撤销，以及教育部与学校停办相关的其他活动。