VPRS 13821 Council Minutes

Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No.184) and with subsequent legislation relating to local government including the Local Government Act 1958 (No.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes.These acts have required that for each meeting of council, minutes of all proceedings are recorded together with the names of all councillors present and all who vote for and against motions. The "master set" of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning.The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that separate committee minutes be kept and introduced the requirement that committees' reports to council be included in the council minutes. In some cases, the minutes of committees are recorded in the council minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes.

本市政委员会会议记录依据1863年《市政机构法》（27 Vic., No.184）第145条，以及后续涉及地方治理的相关立法制定，其中包括1958年《地方政府法》（No.6299）。1863年之前便已成立的诸多地方政府机构，均以会议记录的形式留存其会议档案。上述法案明确要求，市政委员会的每一次会议均需完整记录全部议事流程，并标注所有出席议员的姓名，以及对各项动议投赞成票与反对票的人员名单。经后续市政委员会会议审议确认后的会议记录“正本套档”（master set），需由本次会议的主持人或市长签署生效。此类会议记录涵盖市政委员会负责的各类政务活动，包括市政建设、社区服务、税费征收、房产估值与城镇规划等。维多利亚州的多数市政委员会均采用委员会治理制度。1903年《地方政府法》（No.1893）废除了单独留存委员会会议记录的强制要求，转而规定需将委员会提交给市政委员会的报告纳入市政会议记录中。在部分情形下，委员会会议记录会被直接录入市政委员会会议记录簿，作为委员会报告的替代形式或补充内容。若委员会会议记录以单独卷宗留存，则将形成独立于市政会议记录的专属档案序列。