VPRS 6572 School Records

This series has been created to contain a variety of records created by Licola North Primary School No. 4610 (VA 4571) identified as permanent in Public Record Office Standard 88/2 General Disposal Schedule for Schools Records.For various reasons, some of the permanent records identified in the Schedule may not have survived. The records actually transferred in this series were collected by the Education Department after the final closure of the school and as such are understood to be the only remaining records known to exist. Also, some schools were subject to periods of temporary closure. For further information about this school, please refer to the relevant entry in Vision and Realisation. A Centenary History of State Education in Victoria (1973).ContentsThe following records were identified as permanent in the Disposal Schedule. The attached records description list will identify which of these records were located and transferred for this school.Administration records - detailing the organisation of the school's operations, specifically;files of official correspondence which relate to matters specific to the school as received from either the Education Department or elsewhere. Files documenting general instructions or circulars from the Department have been culled and destroyed.a copy of the school newsletterdiaries of the school principal or head teacherthe school's investment register.Pupil records - The master record of student attendance in primary schools is the register of pupils. It records the pupil's name, dates of birth and admission, name, address and occupation of parent or guardian, schools previously attended, grades admitted, summary attendance record for each year spent at the school and destination after finally leaving the school.Pupil detail is entered into this register from admission forms completed by parents prior to the admission or, in the case of transfers from other State schools, from transfer notes completed by the previous school. Some or all of these records have been retained if some or all of the pupil registers created by this school have not been located.Pupil reports may also be found in this series but only if the school created and retained copies.Inspection records - comprising reports created by Departmental inspectors in the course of annual and supplementary visits. Inspections (and comments) are made regarding the condition of the school grounds, buildings, furniture and record keeping, school organisation, standard of instruction, time and discipline, teacher accommodation and audits of the sale of text books supplied by the Department. Reports were made by the inspector in the inspectors report book for the school. Since about 1980 these have been made in school review reports which were retained by the Department.School committees records documenting their organisation and operation. These include Mother's Club, Parent's Associations, Safety House Committees and other committees associated with the school community. Specific records for transfer are:minute bookscorrespondence files, andannual financial statements.School Council records documenting its organisation and operation. School Councils date from 1983 and comprise the School Principal, and representatives of the teaching staff, parents and the wider community. Councils are responsible for the determination of the general educational policy of the school within guidelines issued by the Minister. Councils are also responsible for a range of other matters including the condition of the school grounds and buildings (including the organisation of maintenance, improvement and cleaning work), forming opinions about the school's conduct and management and other duties prescribed by regulations. Between 1910 - 1983 all of these responsibilities except for the determination of school policy resided with the School Committee. Specific records for transfer are:minute bookscorrespondence filesannual financial statements, andpolicy records.Records created by the former School Committee and sub-committees of the Council may also be included.Contents: additional recordsThis series may also contain records additional to those identified in the disposal schedule. This will be due to either or both of the following factors:records were transferred to PRO or Education Department custody prior to the issue of the schedule. In addition to the above records, the following records were usually retained;attendance roll and examination registerteacher's absence registerteacher's time bookteacher's record of collectionscorporal punishment registeraccident registers, andinward and outward transfer notes.records not included in the disposal schedule. These may include the following records;photographs, videos or films of pupils, teaching staff, school buildings and school activities/eventsother school publications such as student/staff bulletins, yearbooks and teacher handbooks, andrecords pertaining to unique events in the school's history such as openings, reunions, anniversaries or closures.In some instances the series may include an Education Department (VA 714) file titled "Closed School File". This file documents the disposal of school assets (eg buildings, land), the revocation of school reserves and/or other activities associated with the closure of a school by the Department.

本数据集收录由编号4610（档案代号VA 4571）的利科拉北公立小学所生成的各类档案，这些档案均符合维多利亚州公共档案馆《学校档案通用处置标准88/2》中认定的永久保存类别。受各类因素影响，本处置标准中列明的部分永久档案已散佚。本数据集实际收录的档案，是该校最终关停后由维多利亚州教育部收集整理的遗存档案，据信为目前已知仅存的校方档案。此外，部分学校曾经历阶段性临时关停。
如需了解该校更多背景信息，请查阅《愿景与成就：维多利亚州公立教育百年史（1973）》中的相关条目。

### 核心永久档案清单
本处置标准认定的永久保存档案类别如下，随附的档案明细清单将列明本校实际征集并纳入本数据集的档案条目：
1. 行政档案：涵盖校方运营管理相关内容，具体包括：
- 校方专属公务往来函件档案（含教育部或其他机构发来的相关函件）。需注意：教育部发布的通用指令或通告类档案已被筛选销毁。
- 校刊副本
- 校长/教务主任工作日志
- 学校投资登记册
2. 学生档案：小学学生出勤总台账为学生登记册，其记录内容包括学生姓名、出生日期与入学日期、父母/监护人姓名、住址与职业、此前就读学校、入学年级、在校各年度出勤汇总记录，以及离校后的去向信息。
学生信息由家长在入学前填写的入学登记表录入；对于从其他州立学校转学的学生，信息则取自原学校出具的转学通知单。若本校生成的部分或全部学生登记册未被征集到，则留存对应的补充档案。
本数据集或包含学生成绩单，但仅限校方生成并留存副本的情况。
3. 督导档案：由维多利亚州教育部督导员在年度及专项巡检中生成的报告。督导内容涵盖校园场地、校舍、家具与档案管理状况、学校运营管理、教学水准、作息与纪律、教师住宿情况，以及教育部配发教材的售卖审计等。督导员需在本校督导报告簿中填写报告；1980年起，相关报告改为以学校评审报告形式呈现，并由教育部留存。
4. 家校委员会档案：涵盖各类家校组织的运营与管理记录，包括母亲俱乐部、家长协会、安全之家委员会及其他与学校社区相关的委员会档案。本次移交的具体档案包括：
- 会议记录簿
- 往来函件档案
- 年度财务报表
5. 学校理事会档案：涵盖理事会的运营与管理记录。维多利亚州学校理事会设立于1983年，成员包括校长、教职工代表、家长代表及社会各界代表。理事会负责在教育部部长发布的指导框架内，制定学校的总体教育政策；同时承担多项其他职责，包括校园场地与校舍状况管理（含维护、修缮与清洁工作的组织）、对学校运营与管理提出评估意见，以及其他法规规定的职责。1910年至1983年间，除学校政策制定外的上述职责均由家校委员会承担。本次移交的具体档案包括：
- 会议记录簿
- 往来函件档案
- 年度财务报表
- 政策相关档案
此外，原家校委员会及理事会下属委员会生成的档案也可能被纳入本数据集。

### 额外收录档案
本数据集或包含《处置标准》未列明的额外档案，原因可归为以下一项或两项因素：
1. 档案在本处置标准发布前已移交至维多利亚州公共档案馆或教育部保管。除上述永久档案外，通常还留存以下档案：
- 出勤名册与考试登记册
- 教师缺勤登记册
- 教师考勤簿
- 教师收款记录
- 体罚登记册
- 事故登记册
- 校内外转学通知单
2. 未纳入本处置标准的档案，此类档案通常包括：
- 学生、教职工、校舍及学校活动/事件相关的照片、视频或胶片
- 其他学校出版物，如学生/教职工通讯、年鉴及教师手册等
- 与学校历史特殊事件相关的档案，如建校仪式、校友重聚、周年纪念或关停活动等
部分情况下，本数据集或包含编号VA 714的教育部《关停学校档案》，该档案记录了学校资产（如校舍、土地）处置、学校用地撤销，以及教育部开展的其他与学校关停相关的工作。