VPRS 15187 Minutes (Records Not Transferred)

Every waterworks trust and local governing body was to cause minutes of all proceedings to be produced for each meeting, including the names of those present, with such record to be entered into a book for that purpose. The book was be kept by the secretary of the trust or local governing body.Such minutes were to be confirmed at the next meeting by signature of the chairman. Such minute books were to be open at all reasonable times for inspection of any commissioner member, ratepayer or creditor of the trust or local governing body. [ref s149 Water Act 1958]The minutes relate to the wide range of activities for which the authority is responsible.The committee system is employed by many authorities. In some cases, the minutes of committees are recorded in the trust or board minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the trust or board minutes.

所有自来水信托机构与地方治理主体均需为每次会议编制完整议事记录，载明出席人员姓名，并将该记录归入专用台账。该专用台账由信托机构或地方治理主体的秘书负责保管。前述议事记录需在下一次会议中由主席签字确认。该议事台账需在合理时段内，向信托机构或地方治理主体的任何委员、水费缴纳人以及债权人开放查阅。【引用：1958年《水法》第149条】
本议事记录涵盖该主管机构所负责的各类事务活动。诸多主管机构均采用委员会制度。部分情形下，委员会的议事记录会被归入信托机构或董事会的议事台账，可替代委员会报告，或作为报告的补充内容。若委员会议事记录单独成册，则与信托机构或董事会的议事记录各自独立成系列。