VPRS 4196 School Records

This series has been created to contain a variety of records created by Fairholmw Primary School No. 3972 (VA 825) identified as permanent in Public Record Office Standard 88/2 General Disposal Schedule for Schools Records.For various reasons, some of the permanent records identified in the Schedule may not have survived. The records actually transferred in this series were collected by the Education Department after the final closure of the school and as such are understood to be the only remaining records known to exist. Also, some schools were subject to periods of temporary closure. For further information about this school, please refer to the relevant entry in Vision and Realisation. A Centenary History of State Education in Victoria (1973).ContentsThe following records were identified as permanent in the Disposal Schedule. The attached records description list will identify which of these records were located and transferred for this school.Administration records - detailing the organisation of the school's operations, specifically;files of official correspondence which relate to matters specific to the school as received from either the Education Department or elsewhere. Files documenting general instructions or circulars from the Department have been culled and destroyed.a copy of the school newsletterdiaries of the school principal or head teacherthe school's investment register.Pupil records - The master record of student attendance in primary schools is the register of pupils. It records the pupil's name, dates of birth and admission, name, address and occupation of parent or guardian, schools previously attended, grades admitted, summary attendance record for each year spent at the school and destination after finally leaving the school.Pupil detail is entered into this register from admission forms completed by parents prior to the admission or, in the case of transfers from other State schools, from transfer notes completed by the previous school. Some or all of these records have been retained if some or all of the pupil registers created by this school have not been located.Pupil reports may also be found in this series but only if the school created and retained copies.Inspection records - comprising reports created by Departmental inspectors in the course of annual and supplementary visits. Inspections (and comments) are made regarding the condition of the school grounds, buildings, furniture and record keeping, school organisation, standard of instruction, time and discipline, teacher accommodation and audits of the sale of text books supplied by the Department. Reports were made by the inspector in the inspectors report book for the school. Since about 1980 these have been made in school review reports which were retained by the Department.School committees records documenting their organisation and operation. These include Mother's Club, Parent's Associations, Safety House Committees and other committees associated with the school community. Specific records for transfer are:minute bookscorrespondence files, andannual financial statements.School Council records documenting its organisation and operation. School Councils date from 1983 and comprise the School Principal, and representatives of the teaching staff, parents and the wider community. Councils are responsible for the determination of the general educational policy of the school within guidelines issued by the Minister. Councils are also responsible for a range of other matters including the condition of the school grounds and buildings (including the organisation of maintenance, improvement and cleaning work), forming opinions about the school's conduct and management and other duties prescribed by regulations. Between 1910 - 1983 all of these responsibilities except for the determination of school policy resided with the School Committee. Specific records for transfer are:minute bookscorrespondence filesannual financial statements, andpolicy records.Records created by the former School Committee and sub-committees of the Council may also be included.Contents: additional recordsThis series may also contain records additional to those identified in the disposal schedule. This will be due to either or both of the following factors:records were transferred to PRO or Education Department custody prior to the issue of the schedule. In addition to the above records, the following records were usually retained;attendance roll and examination registerteacher's absence registerteacher's time bookteacher's record of collectionscorporal punishment registeraccident registers, andinward and outward transfer notes.records not included in the disposal schedule. These may include the following records;photographs, videos or films of pupils, teaching staff, school buildings and school activities/eventsother school publications such as student/staff bulletins, yearbooks and teacher handbooks, andrecords pertaining to unique events in the school's history such as openings, reunions, anniversaries or closures.In some instances the series may include an Education Department (VA 714) file titled "Closed School File". This file documents the disposal of school assets (eg buildings, land), the revocation of school reserves and/or other activities associated with the closure of a school by the Department.

本数据集收录由第3972号费尔霍姆小学（档案编号VA 825）产生的各类永久档案，此类档案符合公共档案馆（Public Record Office）标准88/2《学校档案通用处置表》中定义的永久留存范畴。受各类因素影响，该处置表中列明的部分永久档案可能已佚失。本数据集收录的实际移交档案，均为该校最终关停后由教育部（Education Department）征集所得，据信为目前已知仅存的该校留存档案。此外，部分学校曾经历临时关停阶段。如需了解该校更多信息，请查阅《愿景与实践：维多利亚州公立教育百年史（1973）》中的相关条目。

### 档案内容
本处置表中被认定为永久留存的档案如下，随附的档案清单将列明本校已找到并完成移交的档案品类：
1. **行政档案**：涵盖学校运营的组织管理相关内容，具体包括：
- 由教育部或其他机构发来的、涉及该校专属事务的官方通信文件；教育部发布的通用指令或通告类文件已被筛选销毁。
- 学校通讯副本
- 校长或教务主任的工作日志
- 学校投资登记簿
2. **学生档案**：小学学生考勤总台账为学生登记册，该台账记录学生姓名、出生日期与入学日期、父母或监护人的姓名、住址及职业、此前就读学校、入学年级、在校各学年考勤汇总记录，以及最终离校后的去向。
学生信息由入学前家长填写的入学登记表录入；若为从其他公立学校转学而来，则依据原学校出具的转学通知单录入。若该校生成的部分或全部学生登记册未能找到，则留存对应部分或全部学生档案。本数据集或同时包含学生成绩单，但仅当该校生成并留存副本的情况下方可收录。
3. **检查档案**：包含教育部督导员在年度及专项巡查中出具的报告。巡查内容涵盖校园场地、建筑、家具与档案管理状况，学校组织架构、教学水准、作息与纪律情况、教师办公条件，以及教育部配发教材的销售审计等。督导员相关报告最初记录于学校督导报告簿中，自1980年左右起，相关报告改为以学校评审报告形式出具，并由教育部留存。
4. **学校委员会档案**：涵盖其组织与运营相关记录，包括母亲俱乐部、家长协会、安全家庭委员会及其他与该校社区相关的委员会档案。需移交的具体档案包括：
- 会议记录簿
- 通信文件
- 年度财务报表
5. **学校理事会档案**：涵盖其组织与运营相关记录。学校理事会自1983年起设立，成员包括校长、教职工代表、家长代表及社会各界代表。理事会负责在教育部部长发布的指导框架内确定学校的总体教育政策，同时承担多项其他职责，包括校园场地与建筑的维护（含维修、改造及清洁工作组织）、对学校办学与管理情况形成评估意见，以及履行法规规定的其他职责。1910年至1983年间，除学校政策制定外的上述职责均由学校委员会承担。需移交的具体档案包括：
- 会议记录簿
- 通信文件
- 年度财务报表
- 政策文件
此外，本数据集或同时收录原学校委员会及理事会下属委员会产生的档案。

### 附加档案内容
本数据集或包含该处置表未列明的附加档案，原因主要有以下二者或其一：
1. 档案在该处置表发布前已移交至公共档案馆或教育部保管。
除上述档案外，通常还会留存以下档案：
- 考勤登记册与考试登记簿
- 教师缺勤登记簿
- 教师考勤簿
- 教师收款记录
- 体罚登记册
- 事故登记簿
- 内外转学通知单
2. 处置表未涵盖的档案，此类档案或包括：
- 学生、教职工、学校建筑及校园活动/事件的照片、视频或胶片
- 其他校园出版物，如师生简报、年鉴及教师手册
- 与该校历史特殊事件相关的记录，如开学、重聚、周年纪念或关停相关材料

在部分情况下，本数据集或包含一份编号为VA 714的教育部档案，标题为"Closed School File"（关停学校档案），该档案记录学校资产（如建筑、土地）处置、学校用地撤销，以及教育部开展的其他与学校关停相关的活动。