VPRS 3730 Council Minute Books

Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No.184) and with subsequent legislation relating to local government including the Local Government Act 1958 (No.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes.These acts have required that for each meeting of council, minutes of all proceedings are recorded together with the names of all councillors present and all who vote for and against motions. The master set of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning.The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that separate committee minutes be kept and introduced the requirement that committees' reports to council be included in the council minutes. In some cases, the minutes of committees are recorded in the council minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes.

本数据集所收录的市政会议记录，系依据《1863年市政机构法》（27 Vic., No.184）第145条及后续相关地方政府立法编制而成，其中包括《1958年地方政府法》（No.6299）。1863年之前设立的诸多地方政府机构，已普遍以会议纪要的形式留存其议事记录。上述法案明确要求，每次市政会议的全部议事流程均需记录在案，同时需载明全体出席议员的姓名，以及对各项动议投赞成票与反对票的议员名单。此外，经下一次市政会议审议确认后的正式会议记录正本，需由本次会议的主持人（市长或议长）签署。会议记录涵盖市政会负责的全部履职事务范畴，包括基建工程、社区服务、市政税征收、物业估值以及城镇规划等工作。维多利亚州的多数地方议会均采用委员会治理体系。《1903年地方政府法》（No.1893）废除了单独留存委员会会议记录的强制要求，转而规定委员会向议会提交的工作报告需纳入市政会议记录当中。在部分场景下，委员会的会议记录会被直接录入市政会议记录册，既可以替代委员会工作报告，也可作为报告的补充内容。若委员会会议记录以单独卷宗形式留存，则其将形成与市政会议记录相互独立的档案序列。