VPRS 7232 Minute Books

Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No.184) and with subsequent legislation relating to local government including the Local Government Act 1958 (N.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes.These acts have required that for each meeting of council, minutes of all proceedings are recorded together with names of all councillors present and all who vote for and against motions. The master set of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council or committee meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning.The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that separate committee minutes be kept and introduced the requirement that committees reports to council be included in the council minutes, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes.About the RecordsThe first volume of this series (VPRS 7232/P2, unit 1) also contains minutes of the Woady Yallock District Board meetings from the first meeting on 23 September 1863 to the proclamation of the Shire on 16 February 1864. These minutes are a duplicate of those in VPRS 6349 Minute Book created by Woady Yallock Road Board & Woady Yallock District (VA 2674) between 1861 and 1864.

本议会会议记录系根据1863年《市政机构法》（27 Vic., No.184）第145条及后续地方政府相关立法（包括1958年《地方政府法》（N.6299)）编制。1863年之前成立的诸多地方政府机构，均以会议记录形式留存其议事档案。上述立法明确要求，议会每次会议的全部议事流程均需如实记录，并列明所有出席议员，以及对各项动议投赞成票与反对票者的姓名。此外，在后续议会或委员会会议正式确认会议记录后，须由市长或本次会议主席签署正式原件。本档案涵盖议会负责的全范围事务，包括城建、社区服务、税费征收、资产评估与城镇规划等。维多利亚州多数议会采用委员会治理体系。1903年《地方政府法》（No.1893）取消了单独留存委员会会议记录的强制要求，改为规定委员会向议会提交的报告需纳入议会会议记录，可替代或附加原始委员会报告。若委员会会议记录单独成册，则自成一套独立的档案序列。

档案说明
本系列首卷（VPRS 7232/P2，单元1）同时包含沃迪亚约克地区委员会（Woady Yallock District Board）自1863年9月23日首次会议，至1864年2月16日郡正式宣告成立期间的全部会议记录。该部分记录与沃迪亚约克道路委员会及沃迪亚约克地区（VA 2674）于1861年至1864年间编制的VPRS 6349号会议记录本内容完全一致，为副本存档。