VPRS 16352 File Registration and Movement Cards, Single Number System

This series comprises a card based register of correspondence files maintained by the Victorian Electoral Commission and its predecessors. The register includes the file number, the date of the first document on file and the file title. In many instances the first document on file predates the register. This is because the files contain documents top-numbered from record keeping systems maintained by the Chief Secretary's Department. The reverse of the card was used to track the movement of those files registered on that card.In 2004 the Commission replaced the manual record keeping system with an electronic record keeping system known as TRIM. However, information in relation to files continued to be recorded in the Register until 2007.

本数据集系列为维多利亚选举委员会（Victorian Electoral Commission）及其前身机构所归档的函件档案卡片式登记台账。该台账收录档案编号、档案首份文件的归档日期及档案标题三类信息。多数情况下，档案内的首份文件生成时间早于该登记台账的创建时点，缘由为此类档案所收纳的文件编号均取自首席秘书办公室（Chief Secretary's Department）运维的原有档案管理系统的顶置编号规则。卡片背面用于追踪登记于该卡片上的档案的流转动态。2004年，该委员会将手动档案管理系统替换为名为TRIM的电子档案管理系统，但相关档案的登记信息仍持续录入该台账，直至2007年。