VPRS 9241 School Records

This series has been created to contain a variety of records created by Toolleen Rural School No. 102 (by 1872-1874) and Primary School No. 1336 (1874-1990) (VA 3490) identified as permanent in Public Record Office Standard 88/2 General Disposal Schedule for Schools Records.For various reasons, some of the permanent records identified in the Schedule may not have survived. The records actually transferred in this series were collected by the Education Department after the final closure of the school and as such are understood to be the only remaining records known to exist. Also, some schools were subject to periods of temporary closure. For further information about this school, please refer to the relevant entry in Vision and Realisation. A Centenary History of State Education in Victoria (1973).ContentsThe following records were identified as permanent in the Disposal Schedule. The attached Consignment Details will show which of these records were located and transferred for this school.* Administration records - detailing the organisation of the school's operations, specifically:- files of official correspondence which relate to matters specific to the school as received from either the Education Department or elsewhere. Files documenting general instructions or circulars from the Department have been culled and destroyed.- a copy of the school newsletter- diaries of the school principal or head teacher- the school's investment register.* Pupil records - The master record of student attendance in primary schools is the register of pupils. It records the pupil's name; dates of birth and admission; name, address and occupation of parent or guardian; schools previously attended; grades admitted; summary attendance record for each year spent at the school and destination after finally leaving the school.Pupil detail is entered into this register from admission forms completed by parents prior to the admission or, in the case of transfers from other State schools, from transfer notes completed by the previous school. Some or all of these records have been retained if some or all of the pupil registers created by this school have not been located.Pupil reports may also be found in this series but only if the school created and retained copies.* Inspection records - comprising reports created by Departmental inspectors in the course of annual and supplementary visits. Inspections (and comments) are made regarding the condition of the school grounds, buildings, furniture and record keeping, school organisation, standard of instruction, time and discipline, teacher accommodation and audits of the sale of text books supplied by the Department. Reports were made by the inspector in the inspector's report book for the school. Since about 1980 these have been made in school review reports which were retained by the Department.* School committees' records documenting their organisation and operation. These include Mother's Club, Parents' Associations, Safety House Committees and other committees associated with the school community. Specific records for transfer are:- minute books- correspondence files, and- annual financial statements.* School Council records documenting its organisation and operation. School Councils date from 1983 and comprise the School Principal, and representatives of the teaching staff, parents and the wider community. School Councils were responsible for the determination of the general educational policy of the school within guidelines issued by the Minister. Councils were also responsible for a range of other matters including the condition of the school grounds and buildings (including the organisation of maintenance, improvement and cleaning), forming opinions about the school's conduct and management and other duties prescribed by regulations. Between 1910 - 1983 all of these responsibilities except for the determination of school policy resided with the School Committee. Specific records for transfer are:- minute books- correspondence files- annual financial statements, and- policy records.* Records created by the former School Committee and sub-committees of the Council may also be included.Contents: additional recordsThis series may also contain records additional to those identified in the disposal schedule. This will be due to either or both of the following factors:* Records were transferred to PRO or Education Department custody prior to the issue of the schedule. In addition to the above records, the following records were usually retained:- attendance roll and examination register- teacher's absence register- teacher's time book- teacher's record of collections- corporal punishment register- accident registers, and- inward and outward transfer notes.* Records not included in the disposal schedule. These may include the following:- photographs, video tapes or films of pupils, teaching staff, school buildings and school activities/events- other school publications such as student/staff bulletins, yearbooks and teacher handbooks, and- records pertaining to unique events in the school's history such as openings, reunions, anniversaries or closures.In some instances the series may include an Education Department (VA 714) file titled "Closed School File". This file documents the disposal of school assets (e.g., buildings, land), the revocation of school reserves and/or other activities associated with the closure of a school by the Department.

本数据集系列旨在收纳由图林乡村学校第102号（1872-1874年）及第1336号小学（1874-1990年）（档案编号VA 3490）形成的各类档案，上述档案均符合公共档案馆（Public Record Office）标准88/2《学校档案通用处置表》中认定为永久保存的范畴。
由于各类原因，本表中认定为永久保存的部分档案或已散佚。本系列实际入库的档案，均为学校最终关停后由教育部门（Education Department）征集所得，据信为目前已知仅存的留存档案。此外，部分学校曾经历临时关停阶段。如需了解该校更多信息，请参阅《愿景与实现：维多利亚州公立教育百年史（1973）》中的相关条目。

### 档案内容
本处置表中认定为永久保存的档案如下。随附的交付详情将列明本学校已找到并移交的档案条目。
1. **行政档案**：记录学校运营的组织架构，具体包括：
- 官方往来函件档案：涵盖来自教育部门或其他渠道的、与该校专属事务相关的函件。凡记录教育部门通用指令或通函的档案已被筛选销毁。
- 学校校刊副本
- 校长/班主任日记
- 学校投资登记簿
2. **学生档案**：小学学生出勤总登记簿为学生核心档案，其中记录学生姓名、出生日期与入学日期、父母/监护人姓名、住址与职业、此前就读学校、入学年级、在校各年度出勤汇总记录，以及最终离校后的去向。
学生信息由家长在入学前填写的入学登记表录入；若为从其他公立学校转学的学生，则依据原学校出具的转学通知单录入。若该校生成的部分或全部学生出勤登记簿未被找到，则留存该部分或全部学生档案。本系列中或可找到学生成绩单，但仅当该校生成并留存副本的情况下方可获取。
3. **视察档案**：包含教育部门督学在年度视察及补充视察中出具的报告。视察内容涵盖校园场地、建筑、家具与档案管理状况、学校组织架构、教学水准、作息与纪律、教师住宿情况，以及对教育部门供应教科书销售情况的审计。督学需在专属的学校视察报告簿中填写报告；自1980年左右起，相关报告改为以学校评审报告形式出具，并由教育部门留存。
4. **学校委员会档案**：记录其组织与运营情况，包括母亲俱乐部、家长协会、安全之家委员会及其他与学校社区相关的委员会。需移交的具体档案包括：
- 会议记录簿
- 往来函件档案
- 年度财务报表
5. **学校理事会档案**：记录其组织与运营情况。学校理事会自1983年起设立，成员包括校长、教职工代表、家长代表及社会各界代表。学校理事会需依据教育部长发布的指导方针，确定学校的总体教育政策，同时负责多项其他事务，包括校园场地与建筑的维护、修缮与清洁组织，对学校办学与管理的评估，以及法规规定的其他职责。1910年至1983年间，除学校政策制定外的上述所有职责均由学校委员会承担。需移交的具体档案包括：
- 会议记录簿
- 往来函件档案
- 年度财务报表
- 政策档案
6. 原学校委员会及理事会下属委员会形成的档案亦可纳入本系列。

#### 附加档案内容
本系列或包含处置表未列明的附加档案，原因包括以下一项或两项：
1. 在处置表发布前，档案已移交至公共档案馆或教育部门保管。除上述档案外，通常还留存以下档案：
- 出勤登记簿与考试登记簿
- 教师缺勤登记簿
- 教师考勤簿
- 教师收费记录簿
- 体罚登记簿
- 事故登记簿
- 内外转学通知单
2. 未被纳入处置表的档案，可能包括以下类别：
- 学生、教职工、学校建筑及学校活动/事件的照片、录像带或胶片
- 其他学校出版物，如学生/教职工简报、年鉴及教师手册
- 与学校历史特殊事件相关的档案，如落成仪式、校友会、周年纪念或学校关停相关记录

在部分案例中，本系列或包含一份标题为"Closed School File"的教育部门（VA 714）档案。该档案记录学校资产（如建筑、土地）的处置、学校储备地的撤销，以及教育部门与学校关停相关的其他活动。