VPRS 15818 School Records (GRS 1070)

This series has been created to contain a variety of records created by Geelong East Technical School No. 7165 (VA 4797) identified as permanent in Public Record Office Standard 2001/01 General Disposal Schedule for Schools Records.For various reasons, some of the permanent records identified in the Schedule may not have survived. The records actually transferred in this series were collected by the Education Department after the final closure of the school and as such are understood to be the only remaining records known to exist. Also, some schools were subject to periods of temporary closure. For further information about this school, please refer to the relevant entry in 'Vision and Realisation. A Centenary History of State Education in Victoria' (1973).ContentsThe following records were identified as permanent in the Disposal Schedule. The attached Consignment Details will show which of these records were located and transferred for this school.* Administration records - detailing the organisation of the school's operations, specifically:- files of official correspondence which relate to matters specific to the school as received from either the Education Department or elsewhere. Files documenting general instructions or circulars from the Department have been culled and destroyed.- a copy of the school newsletter- diaries of the school principal or head teacher- the school's investment register.* Pupil records - The master record of student attendance in primary schools is the register of pupils. It records the pupil's name; dates of birth and admission; name, address and occupation of parent or guardian; schools previously attended; grades admitted; summary attendance record for each year spent at the school and destination after finally leaving the school.Pupil detail is entered into this register from admission forms completed by parents prior to the admission or, in the case of transfers from other State schools, from transfer notes completed by the previous school. Some or all of these records have been retained if some or all of the pupil registers created by this school have not been located.Pupil reports may also be found in this series but only if the school created and retained copies.* Inspection records - comprising reports created by Departmental inspectors in the course of annual and supplementary visits. Inspections (and comments) are made regarding the condition of the school grounds, buildings, furniture and record keeping, school organisation, standard of instruction, time and discipline, teacher accommodation and audits of the sale of text books supplied by the Department. Reports were made by the inspector in the inspector's report book for the school. Since about 1980 these have been made in school review reports which were retained by the Department.* School committees' records documenting their organisation and operation. These include Mother's Club, Parents' Associations, Safety House Committees and other committees associated with the school community. Specific records for transfer are:- minute books- correspondence files, and- annual financial statements.* School Council records documenting its organisation and operation. School Councils date from 1983 and comprise the School Principal, and representatives of the teaching staff, parents and the wider community. School Councils were responsible for the determination of the general educational policy of the school within guidelines issued by the Minister. Councils were also responsible for a range of other matters including the condition of the school grounds and buildings (including the organisation of maintenance, improvement and cleaning), forming opinions about the school's conduct and management and other duties prescribed by regulations. Between 1910 - 1983 all of these responsibilities except for the determination of school policy resided with the School Committee. Specific records for transfer are:- minute books- correspondence files- annual financial statements, and- policy records.* Records created by the former School Committee and sub-committees of the Council may also be included.Contents: additional recordsThis series may also contain records additional to those identified in the disposal schedule. This will be due to either or both of the following factors:* Records were transferred prior to the issue of the schedule. In addition to the above records, the following records were usually retained:- attendance roll and examination register- teacher's absence register- teacher's time book- teacher's record of collections- corporal punishment register- accident registers, and- inward and outward transfer notes.* Records not included in the disposal schedule. These may include the following:- photographs, video tapes or films of pupils, teaching staff, school buildings and school activities/events- other school publications such as student/staff bulletins, yearbooks and teacher handbooks, and- records pertaining to unique events in the school's history such as openings, reunions, anniversaries or closures.

本系列收录由吉朗东部技术学校第7165号（Geelong East Technical School No.7165，档案编号VA 4797）生成的各类档案，这些档案均符合公共档案馆《2001/01号学校档案通用处置标准》中认定为永久保存的要求。受各类因素影响，本时间表中认定的部分永久档案或已散佚。本系列实际移交的档案，系学校最终停办后由维多利亚州教育部征集所得，据信为目前已知仅存的留存档案。此外，部分学校曾经历临时闭校阶段。如需了解该校更多信息，请参阅《愿景与实现：维多利亚州公立教育百年史（Vision and Realisation. A Centenary History of State Education in Victoria）》（1973）中的相关条目。

档案内容
本处置时间表中认定为永久保存的档案如下。随附的移交详情清单将列明本次移交的该校档案中，哪些已被寻获并完成移交。
1. 行政档案：详述学校运营的组织架构，具体包括：
- 源自教育部或其他机构、与该校专属事务相关的官方往来函件档案。教育部发布的通用指令或通告类档案已被筛选销毁。
- 校报副本
- 校长或教务主任的工作日志
- 学校投资登记簿
2. 学生档案：小学学生考勤的主档案为学生名册，其登记内容包括学生姓名、出生日期与入学日期、父母或监护人的姓名、住址与职业、此前就读的学校、录取年级、在校各学年考勤汇总记录，以及最终离校后的去向。学生信息由家长在入学前填写的入学登记表录入；若为从其他公立学校转学而来，则依据原学校填写的转学通知单录入。若该校所创建的部分或全部学生名册未被寻获，则留存相应的部分或全部此类档案。本系列中亦可包含学生成绩单，但仅当学校曾生成并留存副本的情况下方可收录。
3. 视导档案：包含教育部视导员在年度及补充视导工作中生成的报告。视导内容（及相关评议）涵盖校园场地、建筑、家具与档案保管状况、学校组织架构、教学水准、时间管理与纪律情况、教师住宿条件，以及教育部配发教材的销售审计情况。视导员需在校方专用视导报告簿中填写报告；自1980年左右起，相关报告改为以学校评审报告形式出具，并由教育部留存。
4. 学校委员会档案：记录各类学校委员会的组织与运作情况，涵盖母亲俱乐部、家长协会、安全之家委员会及其他与学校社区相关的委员会。本次移交的具体档案包括：
- 会议记录簿
- 往来函件档案
- 年度财务报表
5. 学校理事会档案：记录理事会的组织与运作情况。维多利亚州学校理事会设立于1983年，由校长、教职员工代表、家长代表及社会各界代表组成。理事会负责在教育部部长发布的指导框架内，确定学校的总体教育政策；同时还需承担多项其他职责，包括校园场地与建筑的维护（涵盖维修、翻新与清洁的组织工作）、就学校的办学行为与管理提出意见，以及履行法规规定的其他职责。1910年至1983年间，除学校政策制定外的所有上述职责均由学校委员会承担。本次移交的具体档案包括：
- 会议记录簿
- 往来函件档案
- 年度财务报表
- 政策档案
原学校委员会及理事会下属委员会所生成的档案，亦可纳入本系列。

附加档案内容
本系列亦可包含处置时间表未列明的附加档案，原因可归结为以下一项或两项因素：
1. 档案在本时间表发布前已完成移交。除上述档案外，通常还会留存以下档案：
- 考勤簿与考试登记簿
- 教师缺勤登记簿
- 教师考勤簿
- 教师收款记录
- 体罚登记册
- 事故登记簿
- 校内转学与校外转学通知单
2. 未纳入处置时间表的档案。此类档案可能包括：
- 学生、教职员工、校园建筑及学校活动/事件的照片、录像带或胶片
- 其他学校出版物，如学生/教职工简报、年鉴及教师手册
- 与该校历史上独特事件相关的档案，如建校落成典礼、校友重聚活动、周年纪念活动或闭校相关记录