Scholarly Communication at the Crossroad: From subscription to Open Access?

Recent developments in the scholarly communication ecosystem toward open access (OA) have become highly complex in how researchers discover and use information, create, and select publication venues to disseminate their research. Institution policy makers, grant funders, publishers, researchers and libraries are coming to grips with the flux in OA publishing. What is expected is that OA will secure a growing market share, with major funders pushing OA mandates with timelines and publishers launching new OA versus traditional journals. Libraries have a critical role to play in resolving the complexities resulting from the impending 'flip' of journals from subscription to OA. The University of Hong Kong (HKU), being the foremost research institution in Asia, has experienced YOY double digit growth in gold open access publications in recent years. From the collection development perspective, there is an urgent need to understand the trend in research output in order to reassess the resources budget allocation and expenditures to accommodate the needed funding support for OA publishing. This paper presents the strategies adopted by HKU in preparing the budget transition toward OA publishing and to strengthen the library's negotiating power in securing sustainable big deals that factor in support for researchers to go the OA route. The value for money, challenge and risk of committing in multiyear big deals without accounting for publishing expenditures in OA contents will be discussed. Analytics on research output, journal subscription and article publishing expenditures will be used to inform the bigger picture of funding access to scholarly contents.