Sportsgrounds Tariffs

REGULATIONS 1.CANCELLATION OF BOOKING/REFUND OF HIRE CHARGE 1.1 Cancellations must be by written notice and submitted to the City's booking offices or online. 1.2 An administration fee equivalent to 10% of the tariff applicable to a booking will be levied for every transfer of a booking provided that written notice of intention to transfer is given on or before the 14th day prior to the date originally reserved and the facility being available on the new date requested. 1.3 If the booking is cancelled after the payment was received a 10% cancellation fee will be charged, based on the total amount due (excluding breakage deposit). 1.4 If a cancellation request is received less than 14 (fourteen) days before occupation, no refund of any money will be made. 1.5 Notwithstanding the abovementioned, should a booking be transferred or cancelled, the date of the original booking will be used to determine the amount of refund to which the Lessee is entitled. CONCESSIONS The Director : Recreation & Parks, Area Managers: Recreation and Parks or his or her nominee may grant individuals or organisations concessions as stipulated in Council's Concessions Policy. Applications are to be submitted via the booking office. 1.1 Rebates on Film Permits: If for Cape Town Marketing or Student Film, 100% rebate may be applied in consultation with Cape Town Film Permit Office. SPECIAL CONDITION The booking, for fund raising and commercial purposes, of resorts, coastal facilities, parks or sections thereof, where traditionally high volumes of communities make use of such facilities during season and public holidays, is not permitted. This prohibition is applicable particularly where such organisations, individuals or entities will exclude the general public from making use of the facilities and/or where an entrance fee is applicable. Events and activities formally supported by the City are not affected EVENTS "Event application may not be processed or allocated an Event Organiser reference number without venue confirmation letter by the venue owner. Events may only proceed upon receipt of events permit obtainable from Events Office. Conditions of hire for sportsfields as well as consideration of facility user priority are applicable upon consideration of events permit. In addition to a deposit being charged, the Event Organiser must sign a consent form which obliges the Event Organiser full responsibility and accountability for field damages caused by the event. Event Organiser is liable for cost of post event reinstatement where applicable. " No parking allowed on Green Point Common fields during events to preserve fields for high sporting demand Refundable deposit for events for 1 to 5 fields = 50% of hire fee. Deposit to increase by 20% per field in excess of 5 fields used. Commercial tariffs applicable to all revenue generating events Non commercial tariffs applicable to all non-revenue generating events. Preparation and dismantling shall form part of the letting period for events and shall be charged at 20% of the applicable tariff. The preparation and dismantling period shall not exceed 2 days. Where an excess of 2 days is required, written approval must be obtained from the Director Recreation & Parks prior to confirmation of the booking. To manage risk and user demand: Users are to ensure the facility suitability in terms of the expectation and scope of the intended event. Event confirmation will be assigned on final issue of event permit and not on reservation of the facility.场地租赁管理规定 ### 1. 预订取消与租赁费用退款（CANCELLATION OF BOOKING/REFUND OF HIRE CHARGE） 1.1 取消预订须以书面形式通知，并提交至市政府预订办公室或通过线上渠道提交。 1.2 若需变更预订日期，须在原预订日期前14天（含当日）提交书面变更意向通知，且新申请日期的场地可被预订，此时每次变更预订将收取相当于预订适用租赁费率（tariff）10%的管理费（administration fee）。 1.3 若已收到付款后取消预订，将按应付总金额（不含破损押金（breakage deposit））收取10%的取消费用。 1.4 若在预订使用日期前不足14天收到取消申请，将不予退还任何已缴费用。 1.5 尽管有上述规定，若预订被变更或取消，将以原预订日期为准核算承租人（Lessee）有权获得的退款金额。 ### 2. 优惠政策（CONCESSIONS） 娱乐与公园主管（Director Recreation & Parks）、区域娱乐与公园管理人员或其指定代理人，可按照市政委员会《优惠政策》向个人或组织提供优惠。优惠申请须通过预订办公室提交。 2.1 电影拍摄许可减免（Rebates on Film Permits）：若为开普敦市营销部或学生电影拍摄项目，可与开普敦电影拍摄许可办公室（Cape Town Film Permit Office）协商后申请100%费用减免。 ### 3. 特殊条款（SPECIAL CONDITION） 不得为筹款或商业目的预订度假村、海滨设施、公园或其所属区域，若该类场地在旺季及公共假期通常有大量社区居民使用，且相关组织、个人或实体将禁止普通公众使用该场地，或该场地需收取入场费的，尤其适用本禁止条款。本规定不适用于市政府正式支持的活动与赛事。 ### 4. 活动专项条款（EVENTS） 若无场地所有者出具的场地确认函（venue confirmation letter），活动申请将无法处理，亦不会为活动组织者（Event Organiser）分配活动编号。活动仅在取得活动办公室核发的活动许可（events permit）后方可举办。 运动场租赁条款及场地使用者优先权（facility user priority）规则，将在活动许可审核环节予以适用。 除收取押金外，活动组织者还须签署同意书，承诺对活动造成的场地损坏承担全部责任与义务。活动组织者须负责活动后场地的复原费用（如适用）。 活动期间禁止在绿点公共场地停放车辆，以保障该场地满足高体育赛事需求。 1至5块场地的活动可退还押金（refundable deposit）为租赁费用的50%；每超出5块场地，押金比例增加20%。 所有创收活动适用商业租赁费率（commercial tariffs），非创收活动适用非商业租赁费率（non-commercial tariffs）。 活动的搭建与拆除（preparation and dismantling）时间计入租赁期限，费用按适用费率的20%收取，且搭建与拆除时长不得超过2天。若需超过2天，须在确认预订前取得娱乐与公园主管的书面批准。 为管控风险与适配使用者需求：使用者须确保场地符合预定活动的预期与范围。活动确认将以活动许可最终核发为准，而非场地预订完成之时。