NRS-20102 | Contract Register [Illabo Shire Council]

This series consists of four volumes of Contract Registers for the Illabo Shire Council. These registers record details of Contracts which the council entered into with private contractors. The type of work performed included: road formation; road ballast delivery; kerbing and guttering. The entries are set out by year and number order. The details recorded include description of locality of work; name and address of contractor; date and details of tender; schedule of tender; payment arrangements and total amount for cost of work done.Regulations under the Local Government (Shires) Act 1905 required Shires to create a contracts register. The regulations required that when tenders were called for works or the provision of services an annual single number was assigned. When a tender was awarded, and the security bond and/or deposit was lodged by the contractor, it was entered in the contracts register together with full particulars of the contract including quantities and prices. Any alterations to the contract including extras, reductions or deductions were firstly to be authorised by the Shire Engineer and then entered into the register. Based on the information entered into the register, the Clerk was to prepare a report for Council each half-year regarding the progress of outstanding contracts.