Data management plan (DMP): Towards a more efficient scientific management at the Universidad Centroamericana José Simeón Cañas

This dataset presents the assessment tool used to analyze 20 Data Management Plan (DMP) templates on the Argos platform, along with the pre-print of the manuscript for an article that is about to be published in the Journal Biblios of the University of Pittsburgh. The main objective of this study was to investigate the need to implement a DMP at Universidad Centroamericana José Simeón Cañas (UCA) to improve accessibility, discovery, and reuse of research. Using a qualitative case study methodology, we worked with 10 selected research groups to evaluate and adapt a base model for the DMP. The results indicated a significant improvement in research data management and a positive perception from users regarding the processing and organization of their data. This set includes the DMP format generated for UCA, as well as recommendations for other institutions interested in adopting similar data management practices, contributing to the continued growth of scholarly output and the ethical and responsible management of data. This summary encapsulates the objectives, methods, results, and relevance of the dataset, providing a clear and concise overview of the work conducted.

Methods
Method: A qualitative case study methodology was employed, which included participant observation of researchers and administrative staff from various 2024 research groups, along with an analysis of documentation and LibGuides. A benchmarking process was also conducted, comparing 20 PGDI templates to extract the best structure and practices from various research institutions.

Content analysis: This method was used to examine a set of 20 PGDI templates from the ARGOS initiative, a platform developed by OpenAIRE and EUDAT for planning and managing research data. A systematic review of the structure and content of each of these templates was conducted, assessing the clarity, consistency, and adequacy of the information presented. Through this content analysis, key elements were identified that needed to be incorporated or improved in the base template provided to UCA research groups. This process allowed us to highlight best practices and identify areas that required additional attention, thereby contributing to the continuous improvement of the resource used in implementing the model.

Benchmarking of processes: A comparative analysis was conducted on the content and structure of 20 PGDI templates from research institutions that apply data management processes based on the proposed instrument. The objective of this analysis was to identify and evaluate the best sections of each selected template, using the instrument proposed in this study as a reference.