VPRS 8118 Outward Letter Books

These volumes are bound copies of all outwards correspondence of the municipality of Ballarat.When a letter was despatched from the Ballarat Council a copy was added to this series of outward letters. The correspondence was arranged chronologically by date of letter and subsequently bound into volumes.From February 1986 the letter copies were arranged in folders. Dividers were used to separate letters into an alphabetical sequence based on the name of the person or organisation to whom each letter was sent. Within each alphabetical division the letters were not arranged strictly chronologically. However, each folder contains the correspondence for just one month. The folders do not include an index to their contents.Related Inwards CorrespondenceReferences to related correspondence files first appear on letter copies on 8 February 1971. These files are located in VPRS 2500 General Correspondence Files.ContentsThe correspondence relates to a wide range of matters for which the council was responsible or in which it had an interest. This included the valuation of property, approval of building proposals, provision of community services, engineering, collection of rates and town planning. The letters are signed by the Town Clerk, City Engineer, Mayor, Community Services Officer, etc.Copies of these letters should also be located on the General Correspondence Files (VPRS 2500). In 1987 Council ceased to produce separate letter book copies of outgoing correspondence.The