VPRS 11492 Council Minutes

Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No.184) and with subsequent legislation relating to local government including the Local Government Act 1958 (No.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes.These acts have required that for each meeting of council, minutes of all proceedings are recorded together with the names of all councillors present and all who vote for and against motions. The master set of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning.The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that separate committee minutes be kept and introduced the requirement that committees reports to council be included in the council minutes. In some cases, the minutes of committees are recorded in the council minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes.本市议会会议纪要系依据《1863年市政机构法案》（27 Vic., 第184号）第145条，以及后续涉及地方政府的相关立法（包括《1958年地方政府法案》（第6299号））制定。1863年之前便已设立的诸多地方政府机构，均以会议纪要的形式留存其议事记录。上述法案均明确要求：每次市议会会议的全部议事流程均需形成正式纪要，并记录全体出席议员的姓名，以及所有对动议投赞成票与反对票的议员信息。此外，会议正本纪要需经下一次市议会会议审议通过后，由市长或本次会议主席签署确认。会议纪要涵盖市议会负责的全部职责范围，包括市政建设、社区服务、市政税征收、物业估值与城镇规划等事务。维多利亚州的多数市议会均采用委员会治理体系。《1903年地方政府法案》（第1893号）废止了单独留存委员会会议纪要的强制要求，新增规定：委员会向市议会提交的工作报告需纳入市议会会议纪要之中。在部分情形下，委员会会议纪要可直接录入市议会会议纪要簿，既可以替代委员会工作报告，也可作为报告的补充内容。若委员会会议纪要以独立卷宗单独留存，则其将构成独立于市议会会议纪要的档案序列。