VPRS 17472 Inward Correspondence Register

The register of inward correspondence was maintained as part of the recordkeeping system to manage council correspondence. As each item of correspondence was received by the Council, it was registered using the next available registration number in the Register.Information about each item of correspondence was recorded in the Register. This included the date of receipt, from whom the letter was sent, a summary of the subject matter of the correspondence and the correspondence file to which the item was attached. The relevant series for locating items of correspondence is General Correspondence Files, Alpha-Numeric System.外来函件登记簿作为议会函件管理档案系统的组成部分予以留存。议会接收每一封函件后，均使用登记簿中下一个可用的登记编号完成登记。登记簿需记录每一封函件的相关信息，具体涵盖接收日期、发件方、函件主题摘要，以及该函件所归属的关联档案卷宗。用于检索函件的相关归档系列为通用函件档案（General Correspondence Files），该系列采用字母数字编号系统（Alpha-Numeric System）进行编排。