VPRS 166 Alphabetical Registers of Inwards Correspondence

This series consists of registers of inward correspondence received by the Lands Department. These registers were used to record summary details and allocate unique identification numbers (registration numbers) to each letter received. Each inward letter was, on receipt and registration allocated a number from the registers for identification. The registers record in a column format the registration number allocated to the letter, the day and month received "date of entry" the date sent, "date of letter" the name/position and address of sender, a summary of the letter, the last column on the right hand side of the folio records "how dealt with" ie. to which official/division the letter was referred for action [see below for list of how, ie. to whom, correspondence was to be distributed], and very occasionally the registration number of related previous or subsequent correspondence.

本系列档案包含地政总署（Lands Department）接收的收函登记册。此类登记册用于记录信函概要信息，并为每封收到的收函分配唯一标识编号（登记号）。每封收函在签收并完成登记后，将从该登记册中获取专属编号以用于身份标识。该登记册以栏位格式记录以下内容：分配给信函的登记编号、签收的日与月（即「录入日期」）、信函发送日期（即「信函日期」）、寄件人的姓名、职位及联系地址、信函内容概要。在每张页面右侧的最后一栏则记录「处理方式」，即该信函被转至哪位官员或哪个部门进行处置[详见下文的信函分发对象清单]；极少数情况下，还会标注相关前置或后续信函的登记编号。