NRS-20507 | Minutes [Shire of Dorrigo [I]]

This series consists of minutes of the General or Ordinary meetings, Special or Extraordinary meetings and Committee meetings of the Dorrigo Shire Council. These minute books were created under Ordinances 111 to 113 authorised by section 44 of the Local Government (Shires) Act, 1905 (Act No.33, 1905) which commenced on 26 February 1905, and subsequent legislation and ordinances. On 14 May 1908 the ordinances were rearranged under the Local Government Act, 1906 (Act No.56, 1906) which commenced on 1 January 1907. Procedures of Council were consolidated into Ordinance 1 with clauses 13 and 14 dealing with minutes.The General meetings were called for Ordinary business and were recurrent meetings prescribed by legislation to be held at regular intervals. Special meetings could be called for Extraordinary business by the President or by two councillors and dealt with a specific issue. Reports were generally also tabled at these meetings as well as at the general meeting relating to the subject.The minutes document the decisions made by the council at its meetings. The minutes usually include the following sections: attendance of council members, confirmation of minutes of the previous meeting, business arising out of the minutes of the previous meeting, President's or Official minutes (which brought to council's attention significant matters within its jurisdiction or of which it had official knowledge), recommendations from council committees, reports by council officers, outward and inward correspondence, petitions, questions with notice, orders of the day or general business, and questions without notice.To ease the work load at General meetings, council could delegate powers to committees composed of councillors. The committee's recommendations were submitted to the next council meeting and form part of that meeting's minutes. However the recommendations were not binding unless, and until, adopted by council.In order to discuss confidential business, council could form itself into the Committee of the Whole during a meeting. A Committee of the Whole was not required to make its business public through the minutes, only its recommendations. The minutes of each meeting of council and its committees were confirmed at the following meeting and signed by the Shire Clerk and President to guarantee that they were a true and accurate record.The holdings of this series comprise a single volume dating from February 1907 to April 1909. The business of the temporary council from June 1906, the first meetings of the elected council before February 1907, and the remaining volumes from 1909-1913 are not extant. This volume is not indexed.本系列档案包含多里戈郡议会（Dorrigo Shire Council）的全体常会、特别会议以及委员会会议的会议记录。本系列会议记录簿系根据1905年《地方政府（郡）法案》（1905年第33号法案）第44条授权的第111至113号条例，以及后续立法与条例制定而成；该法案于1905年2月26日正式施行。1908年5月14日，相关条例根据1906年《地方政府法案》（1906年第56号法案）进行了重新编排，该法案于1907年1月1日起施行。议会议事规则被整合至第1号条例，其中第13、14条对会议记录作出了规定。全体常会旨在处理常规事务，系法律规定需定期召开的周期性会议。特别会议可由议长或两名议员发起，用于处理特殊事务，仅针对特定议题展开。与会议主题相关的报告通常也会在特别会议及对应全体会议上提交审议。会议记录完整记载了议会在会议中作出的各项决议，通常包含以下内容：议会成员出席情况、上一次会议记录的确认、上一次会议记录衍生的后续事务、议长或官方通报（旨在提请议会注意其管辖范围内的重大事项或其已正式知晓的事宜）、议会各委员会的提案、议会官员提交的报告、内外往来信函、请愿书、附有预告的质询、当日议程或常规事务，以及无预告的质询。为减轻全体会议的议事负担，议会可将职权委托给由议员组成的委员会，委员会的提案需提交至下一次议会会议并纳入该次会议记录，但此类提案未经议会正式通过前不具备约束力。为讨论机密事务，议会可在会议期间转为全体委员会模式，该模式下无需将议事过程通过会议记录公开，仅需公开最终提案。议会及其各委员会的每一次会议记录均需在后续会议上确认，并由郡书记员与议长签署，以确保其为真实准确的档案记录。本系列现存仅1册档案，时间跨度为1907年2月至1909年4月；1906年6月临时议会的议事记录、1907年2月之前民选议会的首次会议记录，以及1909年至1913年的其余档案均已散佚无存，该册档案未编制索引。