VPRS 16353 Subject Index Cards to General Correspondence Files, Single Number System

This series comprises a card based subject index to correspondence files maintained by the Victorian Electoral Commission and its predecessors. The cards are coloured. Blue cards represent primary headings. Pink cards represent secondary headings. Cream cards include tertiary headings. White cards were used to record the file number, the date of the first document on the file and a description of the subject. Entries were made on one side of the card only. In many instances the date on the card predates the creation of the file to which it relates. This is because the files contain documents top-numbered from record keeping systems maintained by the Chief Secretary's Department. In 2004 the Commission replaced the manual record keeping system with an electronic record keeping system known as TRIM.