VPRS 17435 Council Minutes

Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No.184) and with subsequent legislation relating to local government including the Local Government Act 1958 (No.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes.These acts have required that for each meeting of council, minutes of all proceedings are recorded together with the names of all councillors present and all who vote for and against motions. The master set of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning.The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that separate committee minutes be kept and introduced the requirement that committees' reports to council be included in the council minutes. In some cases, the minutes of committees are recorded in the council minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes.市议会会议纪要的编制遵循1863年《市政机构法》（27 Vic., 第184号）第145条，以及后续与地方政府相关的立法要求，其中包括1958年《地方政府法》（第6299号）。1863年之前已存在的众多地方政府机构，便已采用会议纪要形式留存其会议记录。上述法案规定，每次市议会会议均需完整记录全部议事流程，同时登记所有出席议员的姓名，以及对各项动议投赞成票与反对票的议员姓名。官方正本会议纪要还需经下一次市议会会议审议确认后，由本次会议的市长或议长签字。会议纪要涵盖市议会负责的各类政务活动，包括市政建设、社区服务、市政差饷征收、物业估价及城镇规划等。维多利亚州多数市议会均采用委员会制度。1903年《地方政府法》（第1893号）取消了单独留存委员会会议纪要的要求，新增规定委员会提交市议会的报告需纳入市议会会议纪要。部分情况下，委员会会议纪要会直接记录于市议会会议纪要簿中，可替代委员会报告，或作为委员会报告的补充内容留存。若委员会会议纪要以独立卷册形式保管，则其与市议会会议纪要各自成为独立的档案系列。