VPRS 16489 Hearing Book

The Hearing Book consisted of the collection of documents served on parties to the Royal Commission. It was a subset of content from the Commission's case management system (see VPRS 16490 and 16491). Records identified by the legal team as likely to be used in evidence were copied from the case management system into the hearing book. Note that documents not maintained in the evidence management system could also be tendered in the hearing room. These documents were copied directly to the hearing book Only a small subset of documents within the Hearing Book were formally tendered into evidence. Documents introduced as evidence can be found in VPRS 16497 Exhibits. Information that could be recorded against documents in the hearing book included: Date estimated (yes/no) Document ID Document Type End page reference File path Hearing book Exhibit number Hearing book import information Hearing book importer Hearing book import reference Hearing book tendered by (Exhibit info) Hearing book tendered through (Exhibit info) Hearing book transcript reference (Exhibit info) Page count Registry reference number BCC CC Author Author Organisation CC Organisation Recipient Recipient organisation To organisation concatenated Document date Hearing book import date RegRef Date Not all information was necessarily recorded against each document. Documents were not assigned new IDs in the hearing book – they were carried over from the case management system. Documents were grouped into files for purpose of transfer to Public Record Office Victoria, predominantly based on document source, though some are simply titled “Bundle of Documents Intended for Tendering”.《听证卷宗（Hearing Book）》系提交给皇家委员会各方的文件合集，其内容源自委员会案件管理系统（Commission's Case Management System）的内容子集（详见编号VPRS 16490与VPRS 16491）。法律团队认定可能用于举证的文件，会从案件管理系统复制至听证卷宗。需注意：未在证据管理系统中留存的文件，亦可在听证室提交，此类文件将直接复制至听证卷宗。仅听证卷宗中极小一部分文件会被正式提交举证。已作为证据提交的文件可在VPRS 16497《证物》中查阅。 可针对听证卷宗内的文件记录的信息包括：预估日期（是/否）、文件编号（Document ID）、文件类型、尾页引用、文件路径、听证卷宗证物编号、听证卷宗导入信息、听证卷宗导入人、听证卷宗导入引用、听证卷宗举证方（证物信息）、听证卷宗举证渠道（证物信息）、听证卷宗笔录引用（证物信息）、页数、登记引用编号（Registry reference number）、BCC、CC、作者、作者机构、CC机构、收件人、收件人机构、拼接后的收件方机构、文件日期、听证卷宗导入日期、RegRef日期。 并非每份文件都会记录全部上述信息。听证卷宗不会为文件分配新编号，文件编号沿用自案件管理系统。为移交至维多利亚公共档案办公室（Public Record Office Victoria），文件会按组打包，主要依据文件来源分类，部分打包组仅标注为“拟提交举证的文件组”。