VPRS 11086 Council Minutes

Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No.184) and with subsequent legislation relating to local government including the Local Government Act 1958 (No.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes.These acts have required that for each meeting of council, minutes of all proceedings are recorded together with the names of all councillors present and all who vote for and against motions. The master set of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning.The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that separate committee minutes be kept and introduced the requirement that committees reports to council be included in the council minutes. In some cases, the minutes of committees are recorded in the council minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes.本市政会议纪要系根据《1863年市政机构法》（27 Vic., 第184号）第145条及后续涉及地方政府的立法（包括《1958年地方政府法》（第6299号））制定。 1863年之前即已存续的诸多地方政府机构，均以会议纪要的形式留存其议事记录。 上述立法均要求，每次市政会议的全部议事流程均须记录在案，同时列明全体出席议员的姓名，以及所有对动议投赞成票与反对票的人员名单。 此外，会议纪要正本须经下次市政会议审议确认后，由市长或本次会议主席签署生效。 本纪要涵盖市政当局负责的各类事务，包括市政建设、社区服务、市政税费征收、财产估值与城镇规划等。 维多利亚州的多数市政当局均采用委员会治理制度。《1903年地方政府法》（第1893号）废除了单独留存委员会会议纪要的要求，转而规定委员会向市政当局提交的报告须纳入市政会议纪要之中。 在部分情形下，委员会会议纪要可直接记录于市政会议纪要簿中，以此替代委员会报告，或作为报告的补充内容。 若委员会会议纪要单独成册，则其构成与市政会议纪要相互独立的档案序列。