VPRS 8918 Subject Index Cards to Personnel Registry Subject Files

This series of subject index cards was created by the Personnel Registry of the SECV as a means to control the classification of files in VPRS 8916 and to provide access to any file in that series by subject.The subject index consists of 200mm x 130mm cards. A card was raised for each secondary heading defined in VPRS 8919 on which were listed all the files raised on that subject. The first secondary card under each primary heading was, always "General", and this card was used when it was the only heading under a specific primary. It was also used when the subject matter for indexing was not specifically covered by an existing secondary heading.The entries made on the index cards included:Primary and Secondary Subject Index Headings and their numbers, for example Tramways, 274 (Primary); General 1 (Secondary) as allocated from the Authorised List of Subject Index Headings, VPRS 8919;Date of the letter;Precis (for example. Abandonment of Geelong Tramway); andFile Number.

本系列主题索引卡由SECV人事登记处编制，旨在规范VPRS 8916档案系列的分类，并实现按主题检索该系列下的所有档案。该主题索引采用200mm×130mm规格的卡片制作。针对VPRS 8919中定义的每一个二级主题，均会制作一张索引卡，卡片上列明与该主题相关的全部档案。每个一级主题下的首张二级索引卡均固定为“通用（General）”；当某一一级主题仅设有该二级主题时，或待索引的主题未被现有二级主题覆盖时，均可使用该卡片。索引卡的著录项包括：一级与二级主题索引标题及其编号，例如取自VPRS 8919《授权主题索引标题清单》的“有轨电车线路（Tramways），274（一级）”、“通用1（General 1，二级）”；信函日期；内容提要（例如“吉朗有轨电车线路废止事宜”）；以及档案编号。