VPRS 4864 Rough Minute Books

Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No.184) and with subsequent legislation relating to local government including the Local Government Act 1958 (No.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes.These acts have required that for each meeting of council, minutes of all proceedings are recorded together with the names of all councillors present and all who vote for and against motions. The master set of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning.The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that separate committee minutes be kept and introduced the requirement that committees' reports to council be included in the council minutes. In some cases, the minutes of committees are recorded in the council minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes.The rough committee minutes for the Brighton Council have been retained for the reason that some committee minutes for the period are no longer extant. It has not been established that an official version of committee minutes was produced although that is likely to have been the case.Consignment P0000 of this series consists of four (4) volumes recording rough minutes of meetings of various Council Committees and of Council it self. Consignment P0001 consist of two volumes. These were used to record both rough committee and rough council minutes. Unit 1 was used for Public Works Committee minutes between 1861 and 1864. It was used to record Finance Committee, Public Works Committee, Parks and Gardens Committee and the Council meeting on 8 March 1909. Further rough committee and rough council minutes were recorded during 1909. Unit 2 recorded Public Works Committee and Council meetings beween 1890 and 1900. Rough Council and committee minutes were records during 1900.