VPRS 4864 Rough Minute Books

Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No.184) and with subsequent legislation relating to local government including the Local Government Act 1958 (No.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes.These acts have required that for each meeting of council, minutes of all proceedings are recorded together with the names of all councillors present and all who vote for and against motions. The master set of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning.The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that separate committee minutes be kept and introduced the requirement that committees' reports to council be included in the council minutes. In some cases, the minutes of committees are recorded in the council minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes.The rough committee minutes for the Brighton Council have been retained for the reason that some committee minutes for the period are no longer extant. It has not been established that an official version of committee minutes was produced although that is likely to have been the case.Consignment P0000 of this series consists of four (4) volumes recording rough minutes of meetings of various Council Committees and of Council it self. Consignment P0001 consist of two volumes. These were used to record both rough committee and rough council minutes. Unit 1 was used for Public Works Committee minutes between 1861 and 1864. It was used to record Finance Committee, Public Works Committee, Parks and Gardens Committee and the Council meeting on 8 March 1909. Further rough committee and rough council minutes were recorded during 1909. Unit 2 recorded Public Works Committee and Council meetings beween 1890 and 1900. Rough Council and committee minutes were records during 1900.

本批议会会议纪要系根据1863年《市政机构法》(Municipal Institutions Act 1863，27 Vic., No.184)及后续相关地方政府立法（包括1958年《地方政府法》(Local Government Act 1958，No.6299)）编制。1863年之前成立的诸多地方政府机构，均以会议纪要的形式留存其议事记录。上述法案明确要求，市政议会每次会议的全部议事进程均需完整记录，同时列明所有出席议员的姓名，以及对各项动议投赞成票与反对票的人员名单。会议纪要正本需经市长或会议主席在后续议会会议确认纪要内容无误后签字生效。本纪要涵盖市政议会负责的全部事务范畴，包括基建工程、社区服务、市政税费征收、财产估值与城镇规划。
维多利亚州多数市政议会采用委员会治理制度。1903年《地方政府法》(Local Government Act 1903，No.1893)废除了单独留存委员会会议纪要的强制要求，新增规定需将委员会提交议会的工作报告纳入议会会议纪要。部分场景下，委员会会议纪要可替代或附加委员会报告，直接记录于议会会议纪要簿中。若委员会会议纪要单独成册归档，则与议会会议纪要分属不同的归档序列。
布莱顿市政委员会的草稿委员会会议纪要得以留存，原因是该时期部分委员会会议纪要已散佚无存。虽尚未确认是否存在官方定稿版的委员会会议纪要，但此种官方版本大概率曾被编制。
本归档批次P0000包含四卷档案，记录了各类议会委员会及议会本身的草稿会议纪要。归档批次P0001包含两卷档案，用于同时记录草稿委员会会议纪要与草稿议会会议纪要。其中单元1用于记录1861年至1864年间的公共工程委员会会议纪要，后续亦用于记录财政委员会、公共工程委员会、公园与花园委员会的会议纪要，以及1909年3月8日的议会会议纪要。1909年间另有一批草稿委员会与议会会议纪要被记录在册。单元2记录了1890年至1900年间的公共工程委员会与议会会议纪要，1900年间亦留存有草稿议会及委员会会议纪要。