VPRS 14329 Register of Inward Correspondence, Castlemaine District Land Office

This series consists of the register of inward correspondence maintained at the Castlemaine District Land Office. At the District Office, correspondence was received both directly and on reference from the Melbourne Office of the Department of Crown Lands and Survey (VA 538). Details able to be entered in the register are the local office number, the date received, the Head Office number, the name of the correspondent, the subject of the correspondence, any instructions from Head Office for action by the District Land Office and how the correspondence was disposed of.Local registration numbers were given only to correspondence directly received by the District Land Office. The Head Office number given was the registration number allocated when the piece of correspondence was originally received and registered in Melbourne. This number is structured according to the recordkeeping system in use at that time period for the registration of correspondence. Often this correspondence was referred to the District Land Office due to the need for clarification regarding the matter, the need for local knowledge or the need for reference to a Local Land Board or for action and/or investigation by the Crown Lands Bailiff. Once correspondence was dealt with it was usually returned, with appropriate annotations to Head Office in Melbourne where it might have been then placed on a land file or other appropriate file. A notation regarding it and the movement of correspondence between the Head Office and the District Land Office would also be placed on any relevant Register of Applications or later, on the Application and File Management Card.

本系列藏品为卡斯尔梅恩地区土地办公室（Castlemaine District Land Office）留存的收件登记册。该地区办公室的函件来源包括直接收件，以及来自王室土地与勘测部（Department of Crown Lands and Survey）墨尔本办事处（档案编号VA 538）转办的函件。登记册可记录的信息包括：地区办公室本地编号、收件日期、总办事处编号、发件人姓名、函件主题、总办事处下达的供地区土地办公室执行的操作指令，以及函件的处理方式。仅地区办公室直接收件的函件会被分配本地登记编号。所标注的总办事处编号，即该函件最初在墨尔本收件并登记时分配的登记编号，该编号遵循当时用于函件登记的档案管理系统规则编制。此类函件常因以下原因转至地区土地办公室：需就事项进行澄清、需调取本地相关信息、需提交地方土地委员会参阅，或需由王室土地执行官开展行动及/或调查。函件处理完毕后，通常会随相关批注返还至墨尔本总办事处，之后可能被归入土地档案或其他相应档案中。相关的函件及其在总办事处与地区办公室之间流转的记录，也会被录入任何相关的申请登记册，或后续的申请与档案管理卡片中。