VPRS 1016 Miscellaneous Correspondence Files

This series consists of correspondence files that have become separated from the main filing series of correspondence files for the Department of Crown Lands and Survey. These files deal with a range of matters relating to the functions of the Department such as administrative and personnel matters, the leasing of land and the licensing of the occupation of Crown land, land sales and files relating to specific schemes of settlement such as those under the Settlement on Lands Act 1893. Correspondence was registered in registers of inward correspondence and then had attached a cover sheet upon which was placed a summary of the subject of the piece of correspondence, the registration number, the date of receipt and the number of any previous piece of correspondence on the same subject. These cover sheets were also used for annotations by officers dealing with the matter and might include the draft of or the substance of any reply or reference onwards. The file number on the cover sheet was used to record the number of any previous piece of correspondence relating to this subject. All pieces of top-numbered correspondence received on the subject were collated together to form a file. Correspondence on the same subject was placed together for final filing with the number of the last piece of correspondence being the number under which the sequence was filed.

本系列档案为脱离王室土地与测量署（Department of Crown Lands and Survey）官方往来信件主归档序列的零散信件档案。本批档案涵盖该署履职相关的多项事务，包括行政与人事管理、土地租赁及王室土地占用许可、土地售卖，以及与1893年《土地安置法案》（Settlement on Lands Act 1893）项下特定安置计划相关的档案材料。所有往来信件均登记于收信登记簿，并附带封皮页：封皮页需标注该信件的主题摘要、登记编号、收件日期，以及同一主题过往相关信件的编号。此类封皮页可由经办官员进行批注，可包含对应回复的草稿、核心内容，或后续转办的相关说明。封皮页上的档案编号用于记录该主题相关的过往信件编号。所有针对该主题的往来信件均被整理归集，组成单份档案。同一主题的往来信件将被集中归档，并以该序列中最后一封信件的编号作为该归档序列的编号。