VPRS 11396 Audit Committee Minutes

The committee's function was to oversee the audit programme at the Department and at Government schools. This involved such financial matters as investments, leases, accounts, fees, equipment registers, workcare, salaries, capital works - any financial aspect of the administration of the Department.Contents of the minutes include the names of those present and apologies from those not present at the meeting, membership matters, minutes of previous meeting, matters arising from the minutes, any reports received, items for discussion, other business, agenda notices, and details of next meeting. Usually attached was a separate page detailing follow-up action to be taken regarding specific agenda items.Any documentation in support of agenda items will be found attached to the minutes and this documentation in fact comprises the bulk of the records. Supporting documentation has been numbered according to the meeting number and agenda item number, eg. AC 2/95/6 meaning Audit Committee meeting # 2 for 1995, agenda item # 6.

本委员会的职能为监督本部门及公立学校的审计工作开展。其履职范畴涵盖投资、租赁、账务、收费、设备台账、职场保障、薪酬、基建工程等本部门行政管理涉及的全部财务相关事项。会议纪要的内容包括出席人员名单、缺席人员致歉信息、委员任免事项、上次会议纪要、纪要跟进事项、已收阅的各类报告、待讨论议题、其他事务、议程通知以及下次会议详情。通常会附带单独页面，列明针对各项具体议程事项的后续跟进行动方案。所有为支撑议程议题而准备的佐证文件均附于会议纪要之后，且此类文件实际上构成了档案记录的主体部分。佐证文件已按照会议编号与议程项编号进行编号，例如AC 2/95/6即代表1995年第2次审计委员会（Audit Committee）会议的第6项议程。