VPRS 13834 Register of Deeds, Rosedale

Under the Land Acts and the Mines Act, formal documents relating to Crown grants, leases and licenses needed to be forwarded, in an accountable fashion, from the main office of the Department in Melbourne to individuals throughout Victoria. For this task, as for the collection of payments such as rents, the services of local Receivers of Revenue and Paymasters were used. Often the local Clerk of Courts performed this function. In larger places such as Bendigo, Sub-Treasury Offices might be used.Originally the Registers of Deeds were maintained by the Receiver and Paymaster, Colonial Treasury. Once Deeds of Grant were signed by the Governor, they were conveyed to the Colonial Secretary and then to the Treasurer for delivery upon payment of the established fees. The Receiver and Paymaster was responsible for entering the relevant particulars in the registers, issuing the deeds to the owners or their accredited representative after the payment of fees and obtaining signatures on the registers in acknowledgment of the receipt of deeds. When Sub Treasuries were established in non-metropolitan areas, the Receiver and Paymaster, Colonial Treasury was able to send deeds for local residents to the local Receiver and Paymaster for delivery. Later, deeds went directly to local Receipt and Pay OfficesThe Register of Deeds was used by the Receiver and Paymaster to record the documents handled and their transmission to the owner. For the Department of Crown Lands and Survey (VA 538), once licenses for the occupation of Crown Lands were approved by the Board of Land and Works (VA 774) or leases and Crown grants approved by the Governor-in Council details were forwarded to the Deeds Branch within the Department for the preparation and execution of documentation. Many, if not most, related to matters in areas away from Melbourne.The deeds were forwarded, with a covering circular and after advertisement in the Government Gazette, to the local Receiver and Paymaster for transmission to the licensee or lessee or grantee. The Receiver, once the deed was delivered was to return the circular to the Department notifying it of that delivery. The intended recipient was informed by a standard letter or card that the deed was available for collection from a specific official at a nominated place. In the original list of Land Districts and parishes, a Receiver of Revenue was nominated for each parish in the Land District. Some locations could be nominated for parishes in a number of Land Districts. Rosedale was a Receipt and Pay Office for the Sale Land District.Details given in the Register of Deeds are the number of the deed, the allotment and section of the land, the town or parish, the extent of the land, the name of the person receiving the deed, the date of the deed, the dates of its receipt and issue and a signature of acknowledgment of its receipt by the owner. Registers may also have filed in them correspondence from recipients requesting and giving authority for deed to be forwarded to solicitors or banks or to be handed to someone other than the person named on them.Other documents dealt with in the same register included Certificates of Naturalization, Licenses for the occupation of Unused Roads and Water Frontages (administered by VA 669 Department of Public Works) and Eucalyptus Licenses. Further details regarding Unused Roads and Water Frontages may be found in such series as VPRS 10542 Rent Rolls Unused Roads and Water Frontages and VPRS 4683 Regional Rent Rolls, Unused Roads and Water Frontages.VPRS 13834/ P1 was previously registered as Units 140 and 141 of VPRS 406 / P Register of Deeds.

根据《土地法》与《矿业法》要求，需以可追溯、合规的方式，将与王室授予地契（Crown grants）、租赁协议（leases）及许可（licenses）相关的正式文件，从位于墨尔本的部门总部转发至维多利亚州全境的相关人员。
对于此类任务，一如租金收缴等支付征收工作，需依托当地税收收件人（Receivers of Revenue）与出纳员（Paymaster）的服务开展，该职能通常由当地法院书记员（Clerk of Courts）兼任；在本迪戈（Bendigo）等较大城镇，则可启用地方国库分局（Sub-Treasury Offices）执行相关工作。
早期地契登记簿（Registers of Deeds）由殖民财政部（Colonial Treasury）的税收收件人与出纳员负责维护。王室授予地契经总督签署后，需先移交至殖民大臣（Colonial Secretary），再交由财政大臣（Treasurer），待缴纳既定费用后方可交付相关方。税收收件人与出纳员负责将相关信息登记入登记簿，在费用缴清后将地契发放给土地所有人或其授权代表（accredited representative），并在登记簿上留存收件人签收的签名以作备案。
当非都会地区设立地方国库后，殖民财政部的税收收件人与出纳员可将当地居民的地契转寄至地方税收收件人与出纳员处完成交付。后续流程优化为，地契可直接寄送至当地收款与办公处。
地契登记簿用于记录经办文件及其流转至所有人的全流程信息。对于王室土地与测量部（Department of Crown Lands and Survey, VA 538）而言，若王室土地占用许可经土地与工程委员会（Board of Land and Works, VA 774）批准，或租赁协议、王室授予地契经枢密院总督（Governor-in Council）批准，相关细节将被移交至该部门内的地契科（Deeds Branch），用于文件的编制与执行。其中多数事项涉及墨尔本以外区域的相关事务。
地契将随附通知函，并在《政府公报（Government Gazette）》刊登公告后，寄送至当地税收收件人与出纳员处，由其转交被许可人（licensee）、承租人（lessee）或受让人（grantee）。收件人收到地契后，需将通知函退回原部门，以告知地契已完成交付。意向收件人将收到标准信函或卡片，通知其可前往指定地点的指定官员处领取地契。
在最初的土地分区与教区（Land Districts and parishes）列表中，每个土地分区内的教区均指定了一名税收收件人。部分地点可同时为多个土地分区内的多个教区提供服务，例如罗斯代尔（Rosedale）即为萨尔土地分区（Sale Land District）的收款与办公处。
地契登记簿中记录的详情包括：地契编号、土地的地块与区段信息、城镇或教区名称、土地面积、地契持有人姓名、地契签署日期、地契收件与发放日期，以及所有人签收地契的签名。登记簿中还可能留存收件人的相关信函，包括请求并授权将地契转寄至律师事务所、银行，或交由登记姓名以外的其他人代收的相关文件。
该登记簿同时处理的其他文件包括入籍证书（Certificates of Naturalization）、闲置道路及滨水用地占用许可（Licenses for the occupation of Unused Roads and Water Frontages，由公共工程部Department of Public Works, VA 669管理）与桉树采伐许可（Eucalyptus Licenses）。关于闲置道路及滨水用地的更多详情，可查阅VPRS 10542《闲置道路及滨水用地租金登记簿》与VPRS 4683《区域闲置道路及滨水用地租金登记簿》等档案系列。
VPRS 13834/ P1此前曾被登记为VPRS 406 / P《地契登记簿》的第140与141单元。