VPRS 16937 Committee Records

This series comprises records created or collected by the Joint Committee on Electoral Matters (VA 4947). The committee undertakes inquiries related to elections in Victoria, including parliamentary elections, state referendums, local council elections and electoral law. Matters are referred to the committee either by resolution of the Council or the Assembly or by Order of the Governor-in-Council. The Parliamentary Committees Act 2003 also enables the committee to inquire into and report to Parliament on any annual report or other document relevant to its functions and which have been laid before either House of Parliament. Inquiry Records A range of documents are either created or collected by the Committee in the course of each inquiry. Although the range of documents captured per inquiry will vary, the following broad categories of documents are common: General administrative records relating to particular inquiries such as the inquiry budget, memoranda, media releases, sub-committee minutes, etc. Background papers, such as research and reports, gathered by the Committee in the course of initial research into the matter to be investigated Correspondence files relating to the investigation or organisational aspects of the inquiry Submissions tendered by individuals or organisations during the investigation stating their views on the issues concerned Submissions received in response to public hearings or issues in the final report Transcripts of public hearings and overseas visits made during the inquiry Copies of the transcripts forwarded to various participants for amendments or corrections Reports, including the final copy as presented to Parliament, containing the Committee's findings. Other Committee Records This series also includes general committee records such as correspondence, minutes and agendas of meetings of the Committee, Executive Officer reports, Annual Reports, and Committee budget papers.