VPRS 11000 Council Minutes

Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No.184) and with subsequent legislation relating to local government including the Local Government Act 1958 (No.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes.These acts have required that for each meeting of council, minutes of all proceedings are recorded together with the names of all councillors present and all who vote for and against motions. The master set of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning.The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that separate committee minutes be kept and introduced the requirement that committees reports to council be included in the council minutes. In some cases, the minutes of committees are recorded in the council minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes.

议会会议纪要系依据《1863年市政机构法案》（27 Vic., No.184）第145条及后续地方政府相关立法（包括《1958年地方政府法案》（No.6299））制定。1863年之前便已存在的诸多地方政府机构，便已以会议纪要的形式留存其议事记录。上述法案均要求，议会每一次议事均须完整记录全部议事流程，并列明所有出席议员的姓名，以及对各项动议投赞成票与反对票的人员名单。经后续议会会议确认后的官方正本会议纪要，须由本次会议的市长或主席签署。本批会议纪要涵盖议会负责的各类政务活动，包括城乡建设、社区服务、税费征收、不动产评估与城镇规划等领域。维多利亚州多数议会均采用委员会治理制度。《1903年地方政府法案》（No.1893）取消了单独留存委员会会议纪要的强制要求，转而规定委员会提交议会的报告须纳入议会会议纪要之中。部分情形下，委员会的会议纪要会被直接录入议会会议纪要簿，以此替代委员会报告，或作为报告的补充内容。若委员会会议纪要以独立卷宗形式留存，则其与议会会议纪要各自构成独立的档案序列。