VPRS 7240 Minute Books

Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No.184) and with subsequent legislation relating to local government including the Local Government Act 1958 (No.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes.These acts have required that for each meeting of council, minutes of all proceedings are recorded together with the names of all councillors present and all who vote for and against motions. The master set of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning.The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that separate committee minutes be kept and introduced the requirement that committees reports to council be included in the council minutes. In some cases, the minutes of committees are recorded in the council minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes.

本市政会议记录系依据《1863年市政机构法案》（27 Vic., No.184）第145条及后续地方政府相关立法（包括《1958年地方政府法案》（No.6299））制定。1863年之前已存续的诸多地方政府机构，均以会议记录形式留存其会议档案。前述法案规定，市政会议的每一场会议均需完整记录全部议事流程，并留存全体出席议员、投赞成票及反对票议员的姓名信息。官方存档的完整会议记录正本，需在该记录经下一次市政会议审议确认后，由会议主持人或市长签署。本会议记录涵盖市政委员会负责的各类事务范畴，包括市政建设、社区服务、市政税费征收、房产估值与城镇规划等。维多利亚州的多数市政委员会均采用委员会制度。《1903年地方政府法案》（No.1893）废除了单独留存委员会会议记录的要求，并新增规定：委员会向市政委员会提交的报告需纳入市政会议记录之中。部分情形下，委员会的会议记录会被直接录入市政会议记录簿，可替代委员会报告，或作为委员会报告的补充内容一并留存。若委员会会议记录以独立卷宗形式留存，则其与市政会议记录分属不同档案序列。