VPRS 4995 Registers of Inwards Correspondence [also known as Inwards Letter Books]

Successive Instructions to Clerks of Courts specified the creation of Registers of letters and other communications, both inwards and outwards to be kept according to a specified format. By the issue of the 1939 Instructions, these registers were referred to as Letter Books.For inwards correspondence, these instructions specified that unless the item was marked to be returned, it should be endorsed, after registration, with the date and the name of the writer, and numbered with a current number (to be recorded also in the register) and filed in consecutive order, a short prcis of the subject matter having been first endorsed therein.Inwards registers recorded the date of receipt, from whom, the date and subject of the letter and how the letter was disposed of (ie dealt with).

历次致法院书记员的工作指令明确要求，需按照指定格式编制并留存各类收发函件及其他往来通信登记簿。1939年发布的工作指令将此类登记簿统称为“函件簿（Letter Books）”。针对收函事宜，该指令规定：除非函件标注需退回，否则需在完成登记后加盖签注，注明收函日期与发件人姓名，并按当前流水号进行编号（编号亦需同步录入登记簿），随后按连续顺序归档；归档前需先在函件上签注内容概要。收函登记簿需记录收函日期、发件方、函件日期、函件主题，以及函件的处置情况（即具体处理方式）。