VPRS 14245 Council Minutes

Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No.184) and with subsequent legislation relating to local government including the Local Government Act 1958 (No.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes.These acts have required that for each meeting of council, minutes of all proceedings are recorded together with the names of all councillors present and all who vote for and against motions. The master set of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning.The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that separate committee minutes be kept and introduced the requirement that committees' reports to council be included in the council minutes. In some cases, the minutes of committees are recorded in the council minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes.

本市政会议纪要系依据1863年《市政机构法案》（27 Vic., No.184）第145条，以及后续相关地方政府立法（含1958年《地方政府法案》（No.6299））制定。1863年之前已设立的诸多地方政府机构，均以会议纪要形式留存其会议记录。上述法案明确要求，市政委员会的每一次会议均需完整记录全部议事内容，并载明全体出席议员姓名，以及对各项动议投赞成票与反对票的议员名单。会议纪要经下一次市政委员会会议审议确认后，需由会议主持人或市长签署官方正本。
本会议纪要涵盖市政委员会负责的全品类事务，包括市政建设、社区服务、税费征收、财产评估与城镇规划。
维多利亚州多数市政委员会均采用委员会治理体系。1903年《地方政府法案》（No.1893）取消了单独留存委员会会议纪要的强制要求，新增规定：委员会提交给市政委员会的工作报告需纳入市政会议纪要。在部分情形下，委员会会议纪要可直接录入市政会议纪要簿，既可以替代委员会报告，也可与报告一并留存。若委员会会议纪要以单独卷册归档，则其与市政会议纪要分属不同档案系列。